#Japan #Tokyo #Aisea Crew #アイシア #船員管理

Aisea Releases New Crewing Management Feature

Aisea, the maritime industry platform operated by Idea Corporation based in Shinjuku, Tokyo, has recently announced the launch of its new crewing management feature for Aisea Crew. This innovative feature aims to digitize the entire process from crew assignment management to labor administration and payroll calculations, thereby reducing duplicate data entry and aiding in the visualization of workflows and organizational know-how.

Development Background

For over a year, the company has been actively involved in enhancing 'Aisea Crew'. Throughout this time, Aisea Corporation conducted interviews with more than 100 users, gathering valuable feedback and requests specifically for the crewing management functionality. The insights gained from these discussions allowed them to develop a universally applicable crewing management system suitable for the industry.

Key Features of the Crewing Management Functionality

Real-Time Visualization and Alerts

Users can visualize the assignment status of crew members, such as whether they are currently on board or disembarked, along with management statuses, all displayed clearly on a dashboard. This real-time visibility helps prevent any oversights and ensures that staff can stay informed about the latest updates, even in remote settings.

Assignment Capability Assessment and Scoring

The system automatically prioritizes available crew members based on qualifications, skills, compatibility, and any vacation preferences. This function allows companies to implement their crewing policies systemically while gradually reducing reliance on individual expertise.

Automated Calculation of Onboard Experience and Vacation Days

The feature includes automated aggregations for crew's on-board experiences and vacation days, thus minimizing manual calculation efforts.

Automatic Report Generation

The system enables the automatic generation of important documents including crew lists, hiring notifications, assignment alerts, and reports of on-board and vacation activities.

Implementation Status

Since the release of the new feature, six companies have already adopted it. They are now conducting trial operations to transition from outdated manual management processes to a more advanced system. The sales and customer success teams are providing continuous support, helping to facilitate a gradual digital transformation in the complex domain of crew management.

Digitizing Crew Management Seamlessly

With the addition of the crewing management functionality, Aisea Crew evolves into a service capable of electronically managing core crew operations from assignment management to labor administration and payroll calculations. Aisea aims for more than just eliminating paper usage; it seeks to capture and systematize the tacit knowledge associated with crew management, connecting data from on-site operations, management, and administration to assist in making timely and informed decisions.

In the long term, Aisea aspires to build stronger relationships with crew members, allowing staff to focus more on recruitment, training, and retention rather than getting bogged down in administrative tasks.

Future Prospects: Automated Assignment Planning through AI

In the future, Aisea intends to leverage AI to automatically generate yearly crew assignment plans reflecting individual company policies. The system will also adapt in response to unforeseen events, such as unexpected vacancies, by quickly recalculating and reallocating resources, presenting alternative options and visualizing the impact of personnel decisions for faster and more objective actions.

Service Expansion for International Operations

While primarily developed for the domestic shipping market, Aisea Crew is also designed with international customization in mind from the outset. The company is currently in discussions with several international shipping firms to implement necessary features such as STCW/MLC compliance, visa and qualification expiration management, and other operational rules tailored to the international maritime sector.

In conclusion, Aisea Crew's enhancements signify significant advancements in crewing management processes within the maritime industry, ensuring a more efficient, transparent, and robust operational framework for all stakeholders involved.