#Japan #Tokyo #AI service #Meeting Notes #Otolio

EpicBase Unveils Custom Template Feature for Otolio's Meeting Summaries

EpicBase Co., Ltd., headquartered in Shinagawa, Tokyo, has recently announced the launch of a custom template feature in their AI agent service, Otolio. This innovative tool automates numerous tasks related to meeting documentation, such as creating meeting minutes tailored specifically to the type of meeting being conducted. With the introduction of this feature, users can easily set their preferred format, making the process of generating meeting notes both efficient and hassle-free.

The introduction of custom templates aims to address the varied requirements of meeting minutes, which can significantly differ based on the nature of the meeting. Traditionally, meeting participants have had to spend considerable time formatting these documents manually, creating a substantial burden. As businesses increasingly seek to ease this workload by adopting AI, a divide can sometimes occur within organizations regarding who can effectively utilize AI technologies. This discrepancy often leads to inconsistencies in the quality of meeting notes.

To combat this challenge, the need arises for organizations to establish a unified system for creating meeting minutes that transcends individual skills. Thus, the Custom Template Feature empowers all members within an organization to generate meeting minutes effortlessly, ensuring a consistent quality that reflects the standard expected from the organization.

Overview of the Custom Template Feature

The Custom Template Feature allows organizations to set up formats for meeting minutes according to the type of meeting. Users simply select a preferred template in advance, which is then automatically applied after the meeting concludes. Previously, participants had to meticulously adjust the format or modify AI prompts for each meeting, but now, once the template is set, such manual efforts are no longer necessary.

Key Features of Otolio's Custom Template Functionality

1. Seamless Meeting Note Creation: By just noting the meeting scheduled in a calendar, the creation of meeting minutes is fully automated. In the case of online meetings, a recording bot automatically joins the session. Once the meeting wraps up, a meeting summary is instantly generated following the chosen template. This functionality extends beyond online meetings as it supports face-to-face gathering recordings as well, proving versatile for diverse meeting formats.

2. Access to Original Meeting Data with Timestamp Technology: The recording of the meeting serves as a backbone for the generated meeting notes. Thanks to a patented timestamp feature, users can revisit specific segments of the recorded meeting audio, ensuring they gain insight into tones and nuances that are sometimes lost in written text.

3. Uniform Quality Across All Meeting Documentation: With just a template selection, team members, regardless of their experience or skill level, can utilize AI to produce high-quality meeting minutes. The process democratizes the power of AI, allowing all to contribute equally and effectively.

It is essential to note that Otolio does not utilize the voice data or any customer-registered information for machine learning purposes.

About Otolio

Otolio, formerly known as Smart Shoki, is an AI-powered agent service that automates various meeting-related tasks, including the preparation, recording, and follow-up of meetings, regardless of whether they are held online or in-person. The service features a user-friendly setup that makes it accessible to anyone wishing to streamline their meeting documentation processes.

With over 8,000 companies and municipal entities utilizing its services, including prominent organizations like the Tokyo Metropolitan Government and Sekisui Chemical Co., Ltd., Otolio has proven its efficacy in enhancing productivity. The service holds patents for improving AI accuracy and has been recognized as a leading product in the 2025 BOXIL SaaS Survey, claiming the top spot for market share among meeting documentation tools.

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Company Overview

• - Company: EpicBase Co., Ltd.
• - Represented By: Takayoshi Matsuda, CEO
• - Location: Nishi-Gotanda 5-1-3, Shinagawa, Tokyo
• - Established: January 2020
• - Business Focus: Development and management of AI solutions utilizing voice technology
• - Website: EpicBase