Invox Enhances Invoice Security with New Authentication Code Feature
In a move to bolster security, Invox, a company headquartered in Shinjuku, Tokyo, has integrated an authentication code function into its invoicing system. This feature allows users to set up authentication codes when downloading invoices, significantly improving security while easing the password management burden for clients receiving invoices. By utilizing this new function, businesses can reduce the risk of data leaks during inadvertent email transmissions without overcomplicating the invoice receipt process for clients.
Background for the Function's Introduction
Traditionally, Invox's invoicing system discouraged password settings during invoice sending due to the burdensome confirmation tasks and password management they impose on recipients. The Japanese government has also criticized the PPAP method (sending password-protected ZIP files via email), pushing for a balance between security and convenience. Nevertheless, many companies still require password settings for external document transmission, hindering the adoption of electronic invoicing systems and potentially sacrificing opportunities for digital efficiency.
Recognizing this issue, Invox gathered feedback from users and sought a solution that minimizes recipient burden while ensuring flexible adherence to security requirements from the issuer's perspective. The outcome is the newly introduced authentication code functionality that simplifies the invoice sending process.
Overview of the Functionality
Invox's invoicing system provides businesses with a coordinated approach to sending invoices. Users can select from five methods: email (attached files/download link), postal mail (via service provider/self-sent), and fax, according to each client. The recent update now enables firms to set access restrictions via email authentication when sending invoices through download links. Upon entering the provided email address and clicking 'Send,' an authentication code is automatically dispatched to that email for verification against the issuer's client information.
This means recipients no longer need to manage individual passwords, as they can download the invoice using the newly generated authentication code each time.
Visual Representation
Details regarding operations and functionalities can be reviewed on the help page. For instance, there’s a visual representation showing the procedures when authentication code verification is necessary when using the email download link. You can view it here: Email Download Link Interface.
Furthermore, the Invox system allows recipients the flexibility to alter how they receive invoices, including changing their email address as per the sender's settings. More information on this can be found here: Change Email/Receipt Method.
In the future, Invox will continue to strive towards developing functionalities that enhance operational efficiency for both invoice issuers and recipients.
About the Invox Invoicing System
The Invox invoicing system (available at https://invox.jp/send/) is designed for both paper and electronic invoices, aligning with the invoice system regulations to automate revenue recording, payment collection, and reminders. It's a versatile system that allows users to generate not just invoices but also quotes, delivery notes, and payment notifications in various layouts.
About Invox Inc.
Our Mission
To create a brighter future for children through our businesses.
Our Commitment
We aim to "increase valuable time and create a prosperous society" by offering affordable, user-friendly solutions while boosting productivity. In addition, we are committed to reducing environmental impact through solutions that promote decarbonization as well as supporting sustainability initiatives.
Social Responsibility
For every invoice generated, Invox donates one yen to NPOs addressing children’s issues, striving to ensure that children can live safely and receive adequate nutrition, education, and support.
Company Overview
Background for the Function's Introduction
Traditionally, Invox's invoicing system discouraged password settings during invoice sending due to the burdensome confirmation tasks and password management they impose on recipients. The Japanese government has also criticized the PPAP method (sending password-protected ZIP files via email), pushing for a balance between security and convenience. Nevertheless, many companies still require password settings for external document transmission, hindering the adoption of electronic invoicing systems and potentially sacrificing opportunities for digital efficiency.
Recognizing this issue, Invox gathered feedback from users and sought a solution that minimizes recipient burden while ensuring flexible adherence to security requirements from the issuer's perspective. The outcome is the newly introduced authentication code functionality that simplifies the invoice sending process.
Overview of the Functionality
Invox's invoicing system provides businesses with a coordinated approach to sending invoices. Users can select from five methods: email (attached files/download link), postal mail (via service provider/self-sent), and fax, according to each client. The recent update now enables firms to set access restrictions via email authentication when sending invoices through download links. Upon entering the provided email address and clicking 'Send,' an authentication code is automatically dispatched to that email for verification against the issuer's client information.
This means recipients no longer need to manage individual passwords, as they can download the invoice using the newly generated authentication code each time.
Visual Representation
Details regarding operations and functionalities can be reviewed on the help page. For instance, there’s a visual representation showing the procedures when authentication code verification is necessary when using the email download link. You can view it here: Email Download Link Interface.
Furthermore, the Invox system allows recipients the flexibility to alter how they receive invoices, including changing their email address as per the sender's settings. More information on this can be found here: Change Email/Receipt Method.
In the future, Invox will continue to strive towards developing functionalities that enhance operational efficiency for both invoice issuers and recipients.
About the Invox Invoicing System
The Invox invoicing system (available at https://invox.jp/send/) is designed for both paper and electronic invoices, aligning with the invoice system regulations to automate revenue recording, payment collection, and reminders. It's a versatile system that allows users to generate not just invoices but also quotes, delivery notes, and payment notifications in various layouts.
About Invox Inc.
Our Mission
To create a brighter future for children through our businesses.
Our Commitment
We aim to "increase valuable time and create a prosperous society" by offering affordable, user-friendly solutions while boosting productivity. In addition, we are committed to reducing environmental impact through solutions that promote decarbonization as well as supporting sustainability initiatives.
Social Responsibility
For every invoice generated, Invox donates one yen to NPOs addressing children’s issues, striving to ensure that children can live safely and receive adequate nutrition, education, and support.
Company Overview
- - Company Name: Invox Inc.
- - Established: February 1, 2019
- - Headquarters: 49F +OURS, Shinjuku Center Building, 1-25-1 Nishi-Shinjuku, Shinjuku-Ku, Tokyo
- - Invox Scanning Center: 6F Sakura and Daiichi Joint Building, 11-17 Konyacho, Aoi-ku, Shizuoka City
- - CEO: Ryo Yokoi
- - Capital: 100 million yen (as of November 2021)
- - Employees: 70 (as of December 2024)
- - Business: Development and operation of Invox
- - Website: invox.co.jp
- - Certifications: Licensed as an electronic payment agency by the Kanto Local Finance Bureau No. 79; member of the Electronic Invoice Promotion Council; ISMS (ISO27001) certified; compliant with JIIMA standards under revised laws as of 2021.
Topics Consumer Technology）
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