#Japan #AI Workflow #Chiyoda #Microsoft Power #Youseful

Revolutionizing Email Management with AI Workflows

In an age where digital communication is paramount, managing email inquiries efficiently has become a critical challenge for many businesses. Youseful Co., Ltd., headquartered in Chiyoda, Tokyo, has recognized this demand and is taking a proactive approach by offering a specialized online seminar titled AI Workflow Expert Course scheduled for June 10 and 13, 2026.

Background: The Time Drain of Emails

Recent research by the Japan Business Email Association highlights that business professionals spend an average of 2 hours and 26 minutes daily on email correspondence, accounting for nearly 30% of their work time. This substantial time investment often leads to delays and inconsistencies in responding to inquiries, with various complications arising, such as:

• - Overlooked or delayed responses,
• - Inability for staff to focus on core tasks due to email overload,
• - Inconsistent quality and speed of replies.

Such issues prompt a pressing need for efficiency improvements, which reliable AI solutions can provide. However, a survey by the Information-Technology Promotion Agency (IPA) revealed that only 13.1% of Japanese companies have successfully integrated generative AI into their operational processes, primarily using it on an individual basis. This presents a significant opportunity for organizations to innovate their email handling systems.

Youseful aims to bridge this gap by offering a practical, hands-on AI workflow course that requires no prior IT skills, enabling even those without a tech background to automate their email response processes effectively.

Course Overview: What to Expect

The AI Workflow Expert Course will delve into a step-by-step demonstration of a sophisticated AI-driven workflow for handling email inquiries. The main components of the workflow include:
1. Receiving Inquiries: The Power Automate flow is triggered upon receiving inquiries via Outlook.
2. Creating AI-Generated Responses: Using Copilot Studio, the system generates responses based on the received query, referencing company regulations and FAQ documents stored on SharePoint to ensure accuracy.
3. Approval Process: Before sending, designated staff can review and amend the AI's generated response to prevent misinformation.
4. Sending Response Emails & Knowledge Accumulation: A standard response email is subsequently dispatched, and both the inquiry and response are automatically archived as FAQs in SharePoint.

Seminar Details

• - Title: AI Workflow Expert Course for Automating Email Responses
• - Dates:

- Session 1: June 10, 2026, from 14:00 to 17:00, led by Youseful's Watanabe So.
- Session 2: June 13, 2026, from 18:00 to 21:00, led by Youseful's Ohara Shota.
(Note: Both sessions cover the same content; participants can choose the date most convenient for them.)

• - Format: Online via Microsoft Teams
• - Registration Fees: The usual price is 39,800 JPY, but for the first 30 registrants, it drops to a special price of 19,800 JPY, offering a 50% discount.

Special Benefits for Participants

Participants will receive exclusive resources enabling further self-study and team sharing, including:

• - Confidential seminar materials that guide users in building their AI workflow capabilities independently.
• - Access to recorded sessions for 180 days, allowing unlimited rewatching to facilitate better understanding and retention.

To maximize success in adopting these workflows, Youseful encourages hands-on participation, ensuring that attendees leave well-equipped to implement what they learn.

Contact Information for Inquiries

For further details concerning the seminar, interested parties may contact Mizuki Sakai via email at [email protected].

About Youseful Co., Ltd.

• - Mission: Empowering creators in their fields.
• - Industry Focus: Providing Microsoft 365 and generative AI training to corporate clients.
• - CEO: Rintaro Ogaki
• - Established: August 2018
• - Location: 1-6-5 Kudanminami, Chiyoda, Tokyo
• - Official Website

The AI Workflow Expert Course offers a unique opportunity to transform how businesses manage their email communications. Don't miss this chance to optimize productivity through cutting-edge AI solutions.