#Japan #Tokyo #Asoview #ThinQ Healthcare #Compuru

Introduction

Asoview Inc., a company based in Tokyo, has made a significant move by implementing Compuru, an advanced SaaS solution that automates reminder tasks through Slack. This shift promises to eliminate follow-ups for outstanding requests, enhancing efficiency and reducing stress for staff.

Background of Implementation

Before adopting Compuru, Asoview relied on Slack and spreadsheets to manage requests, with team members manually sending direct messages for follow-ups. This process was cumbersome and added to the workload for both requesters and responders, especially during peak times like the year-end busy season. Employees expressed the urgent need for a more efficient system, prompting the decision to integrate Compuru.

Challenges Before Adoption

1. Heavy Workload: Requesters were spending excessive time following up with individuals who hadn’t responded.
2. Important Task Loss: The influx of notifications on Slack often buried vital requests.
3. Management Overload: Busy managers were overwhelmed by the multitude of requests that required their input.

Key Decision Factors for Compuru

The main reasons for choosing Compuru were:

• - The ability to effectively reduce the burden of reminder tasks.
• - Seamless integration with Slack, a tool already in use.
• - Support from the team, highlighting the necessity for a streamlined reminder process.

Positive Outcomes Post-Implementation

The introduction of Compuru has yielded several notable benefits:

• - Reduced Individual Follow-ups: The need for individual reminders has been drastically cut down, leading to less mental stress on staff.
• - Enhanced Task Management: Employees can now easily visualize uncompleted tasks, promoting better task management and preventing overlooked assignments.
• - Increased Organizational Productivity: Improvements in the request handling process have significantly contributed to the overall productivity of the organization.

Comments on Compuru

As described by Ueda Aie, head of the Culture Design Promotion Office, if you are a company already using Slack, integrating Compuru will be a smooth process. In a world where productivity is paramount, tedious reminder tasks hinder progress. The repeated need for reminders places undue physical and psychological pressure on both the sender and receiver. Compuru effectively minimizes these redundant tasks, thereby contributing significantly to productivity improvements.

Compuru’s Core Functionality

Compuru works on automating internal task requests and reminders via a simple SaaS approach. Here are a few specific issues it addresses:

• - Tasks like e-learning completion, goal submissions, and feedback collection often lead to unnecessary time wastage on reminders.
• - Employees spend significant time deciphering multiple request formats from various channels, which detracts from their core responsibilities.
• - Managers often find themselves bogged down by non-productive tasks related to following up with team members.

By utilizing Compuru, these ongoing challenges can be resolved effectively, allowing employees to focus on more productive work while reducing overall operational costs.

Features of Compuru

1. Automated Task Management: From request to reminder, the entire process is automated. A single click completes the request, and reminders are sent at optimal times to ensure tasks are not overlooked.
2. Organizational Reinforcement: For employees who do not respond post-deadline, reminders are sent automatically, involving their superiors and colleagues without additional burden.
3. Task Listing: Employee requests are automatically converted into tasks displayed in a clear list, eliminating time spent searching through emails or chats.

Compuru’s Achievements

Since launching its beta version, Compuru has managed to attract over 400 inquiries, including from prominent global manufacturers in Japan. ThinQ Healthcare, which owns Compuru, is a subsidiary of the listed company Speee and boasts high safety standards with ISMS certification. The automation capabilities have proven particularly effective in large organizations, resulting in significant cost reductions and a 100% completion rate in task assignments.

Case Studies of Compuru Implementation

• - Company A (IT Sector, 800 Employees): Utilized Compuru for overall management and achieved a cost saving of ¥5 million.
• - Company B (Human Resources, 1,500 Employees): Implemented it to reduce the time burden on managers, resulting in over a 70% reduction in workload.
• - Company C (Manufacturing, 50,000 Employees): Employed Compuru to maintain a 100% completion rate for mandatory e-learning courses.

Target Users for Compuru

Compuru has proven beneficial across various departments, especially:

• - Strategic Planning: Focused on company-wide digital transformation and efficiency improvements.
• - Business Development: Aimed at enhancing KPIs through efficient task management.
• - Administrative Functions: Including IT support, HR, and general management-looking to streamline task allocations.

Conclusion

Asoview's decision to implement Compuru marks a significant step towards enhancing productivity through smart automation. By reducing the burden of manual reminders, companies can foster a more efficient and less stressful environment for their employees.