Achieving Paper Workflow Automation with TRAN-DX: How AI-OCR and RPA Streamline Business Processes

Introduction

In a world where digital transformation has become a necessity, Tenda Co., Ltd., based in Shibuya, Tokyo, has taken a significant step forward with its new solution, TRAN-DX. This article explores how TRAN-DX integrates AI-OCR, RPA, and a no-code DB to automate paper-based workflows, significantly enhancing operational efficiency for businesses.

The Need for Automation

Despite advancements in technology, many industries still rely heavily on paper documents. Tasks such as data entry, storage, and searching for information consume a substantial amount of time and resources. For instance, in manufacturing lines where paper inspection forms are still prevalent, issues like data entry omissions, transcription errors, and insufficient storage space create significant barriers to efficiency. Tenda designed TRAN-DX to tackle these challenges by automating the entire document digitalization process, enabling better data utilization guided by staff on the ground.

Features of TRAN-DX

Tenda’s TRAN-DX is not just another automation tool; it is a comprehensive solution tailored to the needs of various business environments. Below are five key features of TRAN-DX that set it apart:

1. Complete Automation with Folder Monitoring
TRAN-DX continuously monitors shared local folders for incoming files. When a document is detected, AI-OCR and RPA jump into action, seamlessly converting paper documents into digital data without any human intervention. This automated system ensures a rapid transition from paper to digital formats, streamlining workflows across the board.

2. Guaranteed Accuracy with AI-OCR and Human Verification
The automatic data extraction performed by Tenda's AI-OCR undergoes a thorough double-check by operators through a dedicated verification interface. This meticulous process guarantees a 100% accuracy rate for output data, completely eliminating manual data entry errors and ensuring compliance with quality standards. As a result, manual input tasks are reduced to zero, ensuring smooth transitions into subsequent processes without compromising quality.

3. Direct Registration into No-Code Database
Once the data is captured, it is directly registered into a cloud-based no-code database, where document headers are displayed in their original form. Staff can conduct searches, aggregations, and report generation directly from their browsers, facilitating instant access to important information.

4. Flexible Customization Options
TRAN-DX allows businesses to retain existing document formats without needing modifications. Users only need to register the items to be read into the no-code system, aligning with each specific operational rule. Furthermore, if there are future needs to incorporate new documents or upgrade OCR engines, this can be accomplished without extensive system overhauls.

5. Integrated Management via TRAN-DX Platform
By managing RPA, AI-OCR, and the no-code DB through a unified TRAN-DX server, Tenda simplifies support for any issues, ensuring a streamlined approach to incident management and scalability.

Implementation and Operation

The implementation of TRAN-DX follows a straightforward process:
1. Store files in a shared local folder.
2. The folder is monitored continuously through a file monitoring application.
3. When a new file is detected, the monitoring app triggers the RPA to process the AI-OCR, converting the document into digital data and saving it in the no-code database.

This system facilitates efficient processing of documents commonly used across manufacturing industries, such as inspection forms, ensuring that vital information is available without unnecessary delay.

Future Directions

Tenda aims to promote a vision of transformation starting from the ground up by expanding the digitalization of paper and Excel-based operations across various industries and sectors. Following this new initiative, Tenda plans to develop a range of solutions within the TRAN-DX framework designed for tasks like inspections, record-keeping, reporting, and applications, all seamlessly based in the cloud.

Conclusion

In an age where efficiency and accuracy are paramount, Tenda’s TRAN-DX solution stands out as a beacon of innovation. By harnessing the power of AI-OCR and RPA technologies, businesses can finally break free from the chains of paper-based processes and embrace a digital future.

For more insights on this solution and to schedule a demo or free consultation, please visit Tenda's official website.