#Japan #Tokyo #AI System #Shigyo Copilot #Incerto LLC

Introduction of Shigyo Copilot

Incerto LLC, based in Arakawa, Tokyo, has officially launched 'Shigyo Copilot', an AI system specifically tailored for legal and tax professionals, including tax accountants, administrative scriveners, social insurance labor consultants, and lawyers. This innovative AI tool is designed to assist organizations in handling various routine tasks such as document OCR conversion, data integration, knowledge referencing, drafting applications and opinions, and client interactions.

'Shigyo Copilot' operates like an AI administrative assistant, allowing offices to choose specific functionalities to implement according to their needs. As the tool is used, it continuously adapts by incorporating the unique formatting, past cases, and internal rules of each office to enhance its accuracy over time. Importantly, it is not intended to fully automate operations but to support staff, ensuring that qualified personnel are always involved in decision-making and approvals.

Background

In many law and tax offices, the daily workflow involves transcribing and formatting various documents received from clients, including accounting data, paper receipts, PDFs, and handwritten materials. Although the tasks are relatively simple, the need for accuracy and detail increases alongside the number of cases handled, causing a significant drain on human resources.

Japan is currently facing a decrease in its working-age population, which makes it increasingly difficult for all industries, including legal and tax services, to secure adequate staffing. As a result, many firms are struggling to manage busy periods simply by hiring new personnel, which has become an evident challenge for managing workload effectively.

Furthermore, legal and tax offices manage highly confidential information, such as financial records and personal data, necessitating careful verification of compliance with confidentiality obligations and legal frameworks before adopting standard cloud-based AI services.

Features of Shigyo Copilot

1. OCR Document Conversion: 'Shigyo Copilot' uses AI-driven OCR capabilities to scan and extract information from various document formats, converting them automatically into the required formats for submissions. It allows offices to register their specific input styles and operational rules for tailored output formatting.

2. Integrated Data Management: The tool organizes and integrates dispersed documents, customer information, past cases, regulations, and manuals within the office, enabling seamless cross-referencing and retrieval, thus supporting efficient response to inquiries based on historical cases or regulations.

3. Draft Creation Support: 'Shigyo Copilot' aids in the initial drafting of legal documents like applications, contracts, and opinions by utilizing registered templates and applicable laws. Final approvals remain the responsibility of qualified personnel.

4. Administrative Coordination: The AI tool integrates with government platforms like e-Gov and e-Tax, streamlining submission processes and reducing manual workload.

5. Client Interaction Support: It aids in preliminary client communications by managing inquiries and tracking document collection, enhancing overall client relationship management.

6. Monitoring Legal Changes: It automatically detects relevant legal changes or guidance pertaining to ongoing cases and notifies users of any impacts.

Compliance with Information Handling Requirements

'`Shigyo Copilot' offers various AI infrastructure options according to each office's data handling policies.

• - Local LLM Deployment: Utilizing a local LLM within the office's server allows for processing operations without transmitting sensitive information outside.
• - Enterprise Cloud AI Solution: Engaging in enterprise-level cloud AI solutions, such as Amazon Bedrock, with a focus on safeguarding input data from learnings or third-party sharing.
• - Hybrid Configuration: Depending on the confidentiality needs of each task, a mixed approach can be implemented to optimize security and functionality.

In all configurations, the user interface and management dashboard remain consistent, allowing offices to adjust their setup based on security policies and client requirements.

Case Study: Implementation at an Administrative Scrivener Office

One example of the successful application of 'Shigyo Copilot' can be seen in an administrative scrivener office handling client’s financial reports, invoices, and receipts. Before implementing the system, a three-person team spent three days each month on processing these documents. After integrating 'Shigyo Copilot', the current operation allows the team to simply deposit received documents into a designated folder, leading to automatic extraction and transformation of data. As a result, the process duration was drastically reduced from three days to just about 30 minutes, freeing up manpower for more critical responsibilities.

Flexible Implementation Tailored to Specific Needs

'`Shigyo Copilot' is designed to allow offices to select and implement features incrementally, starting with the most labor-intensive tasks. There is no obligatory full-spectrum deployment, and offices can modify functionalities based on their usage and operational demands. Unlike conventional SaaS services, 'Shigyo Copilot' is provided with flexibility for bespoke customization catered to each office's unique workflow, including layout adjustments for screens, output formats, and approval processes. Should the existing functionalities not meet specific needs, tailored feature development is also available.

Free Consultation and Inquiries

Incerto LLC offers free consultations to help offices assess their daily workflows and identify which AI-supported aspects are feasible to implement, whether for OCR data integration or drafting tasks. Consultations are conducted online (lasts approximately 45-60 minutes) or can be arranged for onsite visits based on necessity.

For more information or to arrange a consultation, please visit: Contact Us or Product Page.

Representative's Commentary

Aito Sato, representative of Incerto LLC, remarks on the growing challenge of addressing workforce shortages in the legal and tax fields, acknowledging that traditional recruitment strategies are increasingly inadequate. He emphasizes the alignment of repetitive tasks with AI support frameworks and reaffirms the ongoing commitment of Incerto to enhance the service offerings of law and accounting offices through functional innovation and security compliance.

Company Overview

• - Company Name: Incerto LLC
• - Representative: Aito Sato
• - Location: Arakawa, Tokyo
• - Business Purpose: AI-driven management and operational improvement consulting, AI systems and agents development and support, Blockchain/Web3 development assistance.
• - Established: March 23, 2026
• - Website: Visit Us
• - Email: [email protected]