Enhancing Meeting Efficiency: AI Minutes Solution 'Geasy' Reduces Workload by Over 80 Hours Monthly

Introduction to Geasy

In today's fast-paced business environment, efficient meeting management is crucial. And-Dot Inc., based in Shibuya, Tokyo, has introduced a groundbreaking AI minutes solution known as 'Geasy.' This innovative service aims to transform the way organizations conduct and document meetings. Recently, Oita Bank, located in Oita city, has shared its successful experience implementing Geasy and the significant benefits it has reaped.

The Challenge: High Labor Costs with Meeting Documentation

Oita Bank faced challenges arising from a stringent rule mandating formal minutes for essential meetings like management and loan discussions. This led to high costs as senior staff spent a substantial amount of time on documentation rather than on decision-making and strategic planning. To address these concerns, Oita Bank decided to implement Geasy, aiming to improve the meeting culture and reduce the workload of creating minutes.

Why Geasy? Selecting the Ideal AI Solution

The primary factors for selecting Geasy were its business-level accuracy and favorable pricing structure. After a trial run, Oita Bank confirmed that Geasy met the necessary standards, proving its effectiveness in high-stakes meetings typical within financial institutions. Additionally, the solution was economical and user-friendly, making it accessible for widespread adoption within the organization. The balance of precision and cost-effectiveness ultimately led to Geasy's selection over competing services.

Tangible and Intangible Benefits Post-Implementation

Since implementing Geasy, Oita Bank has experienced both qualitative and quantitative improvements.

Quantitative Results: Over 80 Hours Saved Monthly

Approximate reductions of two hours for each recorded meeting have resulted in significant savings, totaling more than 80 hours over the month, considering around 30 to 40 documented meetings at the headquarters.

Qualitative Results: Enhanced Meeting Quality and Cultural Shift

One of the most notable achievements has been the marked decrease in the burden of documentation for staff. Participants can now focus entirely on discussions and decision-making processes. Geasy has even facilitated the recording of light meetings that previously lacked proper records, fostering a culture where tasks are systematically documented and planned for follow-up.

Feedback from Oita Bank Staff: A Strong Recommendation for Peers

Survey results indicate a high satisfaction level with Geasy, alongside enthusiasm for continued use.

- Overall Satisfaction: 10/10- “Overall, I am very satisfied with Geasy, and the company's reputation is extremely positive.”
- Ease of Use: “The operation of Geasy is intuitive; minimal additional training was needed as users adapted seamlessly.”
- Security: “The thorough pre-implementation security review facilitated our confidence in utilizing the service.”

Future Expectations: Enhancements Suggested by Staff

According to Oita Bank's IT Manager, Takashi Otsuka, while the benefits of Geasy are substantial, there are hopes for further enhancements. Suggestions include improving the editing capabilities of transcriptions and integrating conference materials into Geasy for contextual summaries. Additionally, a mobile app could enhance accessibility and expand usage scenarios, aligning with the ongoing trend toward digital transformation in financial services.

Conclusion: And-Dot’s Commitment to Innovation

Looking ahead, And-Dot Inc. continues to focus on providing tailored solutions that meet the specific operational and security needs of financial institutions. They aim to support digital transformation efforts across various sectors, ensuring sustainable organizational management in an increasingly digital world.

About And-Dot Inc.

- Headquarters: Shibuya, Tokyo, 1-16-6 Dogenzaka, Futaba Building (GUILD) 2F-O1
- Business Focus: Providing generative AI solutions and related services
- Website: And-Dot