Daiwa Lease Incorporates BtoB Invoice Platform for Enhanced Efficiency

Streamlining Operations at Daiwa Lease: The Implementation of Infomart's BtoB Invoice Platform

Daiwa Lease Co., Ltd., a leading player in building leases and urban development, has embarked on a significant digital transformation by adopting the BtoB Invoice Platform provided by Infomart. Based in Osaka, Daiwa Lease aims to enhance efficiency across its various business operations, which encompass standardized construction, distribution building leasing, leasing solutions, and environmental greening projects.

Background of Implementation

In recent years, Daiwa Lease has been issuing approximately 6,000 invoices every month. Until now, the process was largely manual: each office would print invoices, prepare application forms for stamping, circulate them for approval, and then send them by mail. This method turned out to be time-consuming for employees responsible for printing and mailing, while also requiring decision-makers to frequently return to the office to stamp numerous documents.

Moreover, the impending postal rate hike set for October 2024 posed a significant challenge for cost management. The delay in invoice delivery raised concerns over the potential failure to reach customers on time. To address these issues and achieve cost reductions and operational efficiency, Daiwa Lease decided to implement the BtoB Invoice Platform in select offices.

Key Decision Factors

Several factors influenced the decision to adopt this platform. First, the fact that several group companies had already adopted the platform provided a robust track record of successful implementation. Additionally, it had proven effective with many associated clients and municipalities, promising a smoother transition to digital invoice processing. The platform's capability to attach supporting documents in widely used formats like PDF and Excel was also a significant advantage.

Moreover, when compared to competitor services, the platform offered a lower per-invoice cost, including support fees, making it an economically attractive solution.

Anticipated Benefits

1. Reduction in Operational Time and Faster Invoice Dispatch
The introduction of the BtoB Invoice Platform is expected to lead to substantial savings in the time spent on printing and mailing invoices. The elimination of the stamping process for decision-makers encourages a more flexible work environment. Furthermore, bypassing postal delivery times will expedite invoice reception for clients, facilitating smoother transactions. With the shift to digital invoicing, Daiwa Lease anticipates substantial cuts in mailing costs associated with the issuance of 6,000 invoices monthly.

2. Standardization of Invoice Processing
Daiwa Lease aims for a 100% digitization rate for invoicing. By standardizing invoice exchanges through the BtoB Invoice Platform, they seek to ease the burden of individualized handling while pushing for further digitalization of invoicing workflows, enhancing overall operational efficiency.

Comments from Daiwa Lease

Representatives from Daiwa Lease addressed the challenges faced in their operations with the current manual system. The burden of printing and stamping invoices had grown significant, especially in light of the upcoming postal rate increases and extended delivery times, leading to both cost and speed challenges.

The decision to implement the BtoB Invoice Platform was greatly influenced by its solid reputation among group companies and local government entities, along with its essential features and competitive running costs. They have begun rolling out the platform at their Osaka headquarters, with plans for full-scale operation by spring next year. The ongoing digitalization movement, sparked by the upcoming World Expo in Osaka, reinforces their commitment to achieving a 100% digitization rate, thus enabling staff to focus on high-value tasks.

Service Overview

The BtoB Invoice Platform by Infomart is Japan’s leading cloud service for invoice management. It facilitates not just the issuance of invoices but also their reception and payment notifications, addressing a broad spectrum of invoicing needs. By significantly enhancing the efficiency of the invoicing process, this platform promotes paperless operations and supports remote accounting functions. It utilizes a “data-to-data” method that enables documenting invoice details without needing PDF conversions, thus complying with the Electronic Book Preservation Law and the Invoice System, with over 1.2 million companies using it as of December 2025.

To explore more about the BtoB Invoice Platform, visit Infomart's website.