#Japan #Tokyo #AI Agent #Epicbase #Otolio

Introduction to Otolio

EpicBase, a company located in Shinagawa, Tokyo, has announced the launch of its AI agent, Otolio, which harnesses the power of meeting audio to enhance business operations. Starting December 2, 2025, the company will offer a beta version of its sales agent aimed at streamlining business negotiations. This release is especially notable, as the first 30 applicants will receive the beta version free of charge. During this period, specialists with substantial experience will provide support from implementation to real-world application.

For more details and to apply, visit the official site: Otolio.

Background of the Release

The primary goal of EpicBase has been to reduce the burdensome task of creating meeting minutes, which often consumes a significant amount of time post-meeting. However, traditional meeting tasks do not end with documentation. Employees often spend excessive time on manual preparations, note-taking, and follow-ups, leaving little time for core activities like strategic planning and relationship building.

Recognizing this, EpicBase developed Otolio to automate the various tasks associated with meetings. The Otolio AI agent incorporates meeting audio to facilitate smoother workflows and overcome the inefficiencies that typically arise in business meetings.

Features of Otolio

Innovative Automation Before and After Meetings

Unlike many AI agents that focus solely on post-meeting activities, Otolio distinguishes itself by also automating preparations before meetings. This comprehensive automation spans the entire meeting process — from preparation and execution to follow-up — significantly reducing the total time spent on related tasks.

Seamless Operations in One Interface

Otolio features a user-friendly interface that centralizes all meeting-related tasks, allowing users to manage everything from preparation to follow-ups without switching between multiple tools. This smooth integration enhances workflow and productivity.

Contextual Understanding for Tailored Proposals

By analyzing both recent online data and the contextual nuances embedded in past meeting audio, Otolio can present highly relevant and customized proposals tailored to specific client needs. This systematic accumulation of knowledge enables consistent improvements in decision-making quality.

Key Functionalities of the Sales Agent

Pre-Meeting: Automatic Information Gathering

Otolio automatically collects vital information not only from internet sources about companies but also analyzes previous meeting audio and Salesforce data. This capability allows the AI to understand the history of interactions and tailor negotiation strategies accordingly.

Post-Meeting: Effortless Updates and Follow-Up Emails

Utilizing its proprietary timestamp technology, Otolio can automatically extract updates related to sales phases and upcoming actions from meeting audio, making it easy to input into Salesforce with just one click. It also generates follow-up emails based on the content discussed in the meeting, along with task lists and summaries.

Overall: Integration Across Multiple Platforms

The agent is designed to interact seamlessly with systems such as Salesforce, Google Workspace, and various web conferencing tools. This all-in-one approach streamlines the negotiation process and reduces repetitive tasks.

Example Use Case: Initial Negotiation

1. Pre-Meeting: Analyze available information and suggest strategies for the negotiation.
2. During Meeting: Provide real-time transcription and speaker identification.
3. Post-Meeting: Suggest Salesforce updates and draft follow-up emails.

Internal testing has shown that Otolio can reduce business time spent in negotiation preparation and follow-up by an impressive average of 90%.

Future Development Plans

The sales-focused AI agent is just the beginning for Otolio. EpicBase plans to roll out additional specialized agents for various meeting scenarios, including recruitment, customer success, and project meetings.

Otolio's Journey from Smart Secretary to AI Agent

Since its launch in 2018 under the name Smart Secretary, Otolio has been utilized by over 7,000 organizations, including significant institutions such as the Tokyo Metropolitan Government and Sekisui Chemical Co. In 2022, the company fully transitioned from a voice transcription service to a comprehensive meeting support tool, enhancing its alignment with client workflows.

Otolio’s recent technological advancements in AI precision, supported by patents acquired in 2025, represent significant strides forward. As of December 1, 2025, the service will officially rebrand to Otolio — a name that reflects its evolution into a cutting-edge AI agent tailored for meeting experiences.

Company Overview

EpicBase Inc.

• - CEO: Takayoshi Matsuda
• - Location: 5-1-3 Nishi-Gotanda, Shinagawa, Tokyo
• - Established: January 2020
• - Business: Development and operation of AI solutions utilizing voice technology
• - Website: epicbase.co.jp