#Money Forward #Chunichi Shimbun #Cloud Expense

Chunichi Shimbun Implements Money Forward Cloud Expense

In an effort to enhance operational efficiency, Chunichi Shimbun, a prominent daily newspaper publisher in Japan, has opted to adopt the Money Forward Cloud Expense system. This innovative tool aims to support both front-line operations and the finance department in fostering long-term growth and streamlining workflows.

Background of the Implementation

Chunichi Shimbun manages a significant volume of expense processing, handling thousands of individual expense claims each month covering taxi fares, air tickets, parking costs, gasoline, purchases of supplies, and receipts from restaurants. For over two decades, the company relied on an existing workflow system for expense processing. However, recent demands such as adapting to the Electronic Bookkeeping Law and the invoicing system created additional burdens on the finance and IT departments.

The previous system posed challenges, as it was not compatible with smartphone usage, forcing employees to come into the office to process their expenses. This presented problems, especially for reporters who often had to rush to crime scenes or other events; long assignments away from the office made traditional in-office processing of claims impractical, resulting in late submissions. Moreover, the combination of electronic data and paper receipts created challenges for management, as they struggled with visual checks and complex approval flows.

To address these issues, multiple options were compared before Chunichi Shimbun selected Money Forward Cloud Expense. The system was particularly appreciated for its compatibility with smartphone applications and its ability to meet the intricate operational requirements unique to a newspaper agency. Given the distinct roles within the newsroom and sales departments, various management details were required that went beyond standard accounting categories. Additionally, the