#Japan #Cloud Solutions #Setagaya, Tokyo #MediVa #EMR

Introduction

MediVa, a consulting firm specializing in healthcare institutions, has unveiled a dedicated website showcasing its new cloud-based electronic medical record (EMR) packages designed specifically for small hospitals. This initiative, driven by its subsidiary, C-S ONE, aims to bolster the digital transformation (DX) efforts within these healthcare facilities.

The Push Towards Digital Transformation

In response to recent movements in digital transformation, particularly in light of the anticipated 2026 revision to the medical compensation system, Japan is witnessing a nationwide push towards the digitization of medical information. With severe staffing shortages in the healthcare sector, discussions are underway regarding adjustments to the allocation standards for nurses and revisions to the system of aid for physician administrative work. The focus is now on transitioning to a new evaluation framework that incorporates the use of digital technologies.

Effective use of information and communication technology (ICT) in hospital management is becoming an essential requirement rather than a mere option for maintaining facility standards, acquiring additional payments, and ultimately supporting the hospital's operational foundation. Furthermore, the Tokyo Medical DX Promotion Council, which MediVa's CEO, Kanoko Oishi, participates in, aims for 100% adoption of electronic medical records across healthcare institutions in the Tokyo area, alongside the introduction of funding support initiatives.

Challenges in Implementing Digital Solutions

Despite these advancements, small hospitals still grapple with numerous challenges when it comes to embracing digital solutions. Feedback indicates a range of concerns, including:

• - Preferring paper records over electronic systems
• - Believing that implementing these systems can lead to reduced productivity
• - Facing high investment costs
• - Concerns about cybersecurity
• - Lacking in-house expertise
• - Uncertainty about where to begin with implementation

The Cloud-based EMR Package: A Solution to Challenges

To address these issues and prepare for the impending medical compensation system reform, C-S ONE has strengthened its support framework for promoting DX in small hospitals through its cloud-based EMR package. The introduction of electronic records is viewed as the first stepping stone towards achieving paperless operations.

The introduction of electronic records should consider the future scalability and optimization of in-house systems and network environments that have been scattered. By maximizing the potential of these environments, and leveraging technologies like generative AI and outsourcing, hospitals can drive further efficiency. Ultimately, the goal is to transform into hospitals that can provide high-quality healthcare consistently by reinvesting the time and resources generated from operational efficiencies.

Experienced consultants, well-versed in both healthcare and IT, will provide comprehensive support for the DX journey of small hospitals.

Highlights of the Cloud-based EMR Service

Hardware Aspect

• - Optimizing the in-house IT environment to accommodate the needs of each facility.
• - Ensuring a fully cloud-based in-house network to facilitate smooth integration of various medical systems.
• - Implementing cybersecurity measures that meet current standards.
• - Conducting IT infrastructure assessments to visualize the current state and identify risks before execution.

Software Aspect

• - Providing continuous support for business efficiency improvements and management enhancements through personalized assistance from consultants with experience in medical settings.
• - Assisting in streamlining nursing and administrative tasks using AI and RPA, including adjustments for medical compensation claims.
• - Establishing a system to remotely support in-house information systems operations.
• - Offering outsourcing services for administrative and back-office operations.
• - Delivering solutions that enable efficiencies in consultation and document preparation processes.
• - Conducting workload surveys to visualize current conditions and simulate post-implementation effects prior to execution.

Utilizing Experience to Support DX in Small Hospitals

C-S ONE has already engaged in supporting several small hospitals such as Shinza Kai, Mizuho Sakura Hospital, and Honda Hospital by integrating electronic records and advancing their digital transformation processes. Leveraging insights gained from these on-site support experiences, C-S ONE aims to implement DX solutions that not only focus on the installation of electronic medical records but also tackle staffing shortages and improve operational efficiencies, creating an environment where healthcare professionals can concentrate on providing care to their patients.

For further information and case studies, please visit the dedicated site: C-S ONE DX

About C-S ONE

Founded in July 2011, C-S ONE provides extensive support services for small hospitals, addressing their multifaceted management challenges through a team of experienced consultants. Our services encompass succession planning, hands-on support, and medical DX assistance to resolve issues such as management difficulties, workforce shortages, and succession problems, ultimately aiding the transition to community hospitals that serve as cornerstones of the regional comprehensive care system.
Website: C-S ONE

About MediVa

Established in June 2000, MediVa specializes in comprehensive consulting and operational support for healthcare institutions both domestically and internationally. Our approach emphasizes not just strategic proposals but also involvement in practical execution, fostering transformations across healthcare, preventive care, and nursing fields while firmly adhering to the philosophy of reforming medical practices from the patient's perspective.
Website: MediVa