Enhancing Security and Efficiency: Emzas' Outsourcing Service for Payroll and HR Operations

Addressing Cyber Attacks and Workforce Shortages

In recent years, there has been a noticeable increase in ransomware attacks targeting businesses, with reports from the National Police Agency indicating that the number of incidents in Japan reached 226 in the fiscal year 7. HR departments, which handle sensitive information like personal data, my number, and salary data, have become particularly appealing targets for such attacks. If an organization’s internal systems suffer a cyberattack, it could lead to significant issues pertaining to company credibility, such as delays in salary payments.

At the same time, HR professionals face the dual pressures of complying with frequent labor law amendments while combating human resource shortages. They are burdened by repetitive administrative tasks and the necessity of adapting to ongoing changes in regulations. Consequently, strengthening security measures while alleviating the operational load on HR staff appears to be an urgent challenge for businesses today.

Security with Government-Endorsed Assurance: The Bugyo Cloud

The foundation of Emzas' services, the Bugyo Cloud, has achieved registration under ISMAP, Japan’s security evaluation system for government information systems, making it the first SaaS service to obtain this certification domestically. Furthermore, it has received third-party certifications in the form of SOC1 and SOC2 reports.

Moreover, based on OBC’s promise for enhanced safety from ransomware, the service ensures that client device environments and cloud database permissions are completely isolated. This structure safeguards core data even in the event of a virus infection on user devices, allowing for worry-free engagement with supply chain security audits from clients and parent companies.

A Case Study: Securing Payroll Operations Following a Cyber Attack

In one case involving a struggling mid-sized company, the organization previously faced a crisis when an external vendor became a victim of a ransomware attack, halting payroll activities. By migrating to Emzas' services, they eliminated traditional email and CSV file exchanges for monthly payroll data, thereby creating a secure shared cloud environment that drastically reduced risks related to data breaches and cyberattacks. This transition not only enhanced security but also significantly improved operational efficiency by erasing the need for cumbersome data processing.

Four Direct Benefits for HR Professionals

1. Significantly Reduced Operational Load: The burdens stemming from monthly payroll calculations, social insurance, and year-end adjustments are drastically reduced, allowing HR staff to focus 100% on core business functions such as recruitment, training, and organizational development.
2. Automatic Compliance and Security Updates: Emzas has a dedicated team of certified labor and social security attorneys for real-time adjustments to complex labor law amendments and changing social insurance rates, mitigating risks of calculation errors and compliance failures.
3. Mitigating Risks Linked to Knowledge Clarity: By standardizing and outsourcing business processes in the cloud, the incidence of operational delays due to sudden absences or resignations among HR staff is entirely eliminated.
4. Transition to Paperless Procedures: Emzas also integrates custom solutions with kintone to digitalize entry and exit processes as well as various submissions that may not be covered by the Bugyo Cloud, completely phasing out reliance on printed documents and emails.

One-stop Support from Consultations to Execution

Traditional system implementations involve multiple service providers, including license vendors, setup companies, and payroll outsourcing firms, which can be cumbersome and lead to increased costs. Emzas streamlines this by combining the roles of a licensed social insurance and labor attorney, providing seamless support through every stage of the process.

Pre-Implementation: Analysis of current operations, identification of challenges, and Fit & Gap analysis.
Migration Phase: Licensing provisions, initial setup, data transfer, and kintone integration construction.
* Operation Phase: Management of payroll calculations, social insurance procedures, year-end tax adjustments, and ongoing operational improvements.

Emzas Leadership Insights

According to Emzas' CEO, Mutsuki Maeno, a halt in payroll execution can have dire implications not just on the lives of employees but also on the very foundation of a business. The blend of security measures and operational efficiency must now be viewed as interconnected elements rather than separable issues. Emzas is firmly committed to ensuring that HR personnel can confidently focus their energies on adding substantial value to their organizations by leveraging the expertise of certified professionals.

Upcoming Events and Free Diagnostic Consultation

1. Participation in the Back Office DXPO Tokyo 2026: Emzas will exhibit in Tokyo Big Sight on August 18-19, 2026, presenting its HR and labor systems. Live consultations will be available for attendees. Event details can be found here: DXPO Tokyo.

2. IT Trend EXPO 2026 Summer: From September 1-4, 2026, Emzas will present at this extensive online exhibition, offering a campaign for the first 10,000 participants to receive a 500-yen Amazon gift card! More information here: IT Trend Expo.

3. Exclusive Online Consultation on HR DX: Emzas offers a 30-minute free online consultation focused on advancing your organization’s HR operations through DX, system security evaluation, and knowledge aggregation. More details are available at: Emzas Consultation.

Company Overview

- Name: Emzas Inc. / Emzas Social Insurance and Labor Office
- CEO: Mutsuki Maeno, Certified Social Insurance and Labor Consultant
- Headquarters: 1-4-6 Tsukaganecho, Chuo Ward, Osaka City, Osaka, Japan. Contact: 06-6809-4465.
- Branch Office: 1-14-20 Shin-Yokohama, Kohoku Ward, Yokohama City, Kanagawa, Japan. Contact: 050-3537-7641.
- Business Scope: Support for Bugyo Cloud implementations and setups, DX for back-office operations by certified consultants, BPO/BPaaS for payroll and social insurance, kintone solution EM Cloud.
- Website: Emzas Site