Revolutionary Upgrade: TENMA Cloud Enhances Corporate Data Sharing Security

Enhancing Corporate Data Security with TENMA Cloud

In today's fast-paced business environment, the ability to securely share and manage large volumes of data is paramount. Riplus has recognized the challenges companies face, particularly issues surrounding the inefficient transfer of large data files and the associated security risks. In response, they have upgraded their corporate cloud storage solution, TENMA, aiming to streamline data sharing while ensuring maximum security.

Challenges Faced by Modern Corporations

As businesses increasingly rely on data-rich content such as high-resolution images, detailed CAD designs, and video, the volume of information needing transfer continues to grow. However, the infrastructures designed to support these needs often lag behind, exposing companies to two major security risks:

1. Vulnerability from PPAP (Password-protected ZIP File Sending)

The traditional method of sending password-protected ZIP files (known as PPAP) has been a common practice in Japan. This process involves sending the password in a separate email, which is now recognized as a major security flaw. The Japanese government and many corporations are moving away from this approach, as it virtually offers no real security in the current digital landscape.

2. Governance Lapses Due to Shadow IT

When the company's data transfer solutions are limited or lack user-friendliness, employees may resort to unauthorized personal services to send files—this practice is termed Shadow IT. This not only results in a lack of oversight but also poses substantial risks regarding data breaches and compliance failures since organizations cannot effectively track where sensitive information is being sent or who is handling it.

TENMA's Cutting-Edge Solutions

Riplus has designed TENMA to address these critical risks effectively. The revamped service goes beyond being just a storage solution; it empowers organizations by enhancing governance and operational efficiency:

Secure URL Sharing

The new Secure URL Sharing feature allows companies to share large files effortlessly using exclusive links. This eliminates the cumbersome and obsolete practices of ZIP compression and separate password distribution, ensuring that all transmission occurs over encrypted pathways.

Mitigating Shadow IT

With enhanced administrative controls and logging capabilities, TENMA allows organizations to impose security measures like password protection, download time limits, and usage thresholds on shared URLs. Real-time logging of access enables companies to monitor interactions with the data, reinforcing a strong governance framework and reducing reliance on risky external services.

User-Friendly Interface

Another critical aspect of TENMA is its emphasis on user experience. Even with strong security, if a system is complicated, employees may drift back to Shadow IT practices. TENMA has been designed with a simple, intuitive interface, so it can be used effectively by employees with varying levels of technical expertise, rapidly homogenizing security standards across the company.

Future Outlook

As Riplus moves forward with the deployment of the updated TENMA Cloud, it seeks to substantially mitigate the PPAP problem and combat Shadow IT risks faced by Japanese corporations. The ultimate goal is to facilitate safe and sustainable digital transformation (DX) strategies.

Get Started with TENMA Today

Organizations are encouraged to explore the immediate benefits of transitioning away from outdated practices like PPAP and address Shadow IT challenges. Riplus offers a free trial of the TENMA service, enabling businesses to directly experience its features first-hand. The intuitive design allows for rapid adoption, minimizing the learning curve while ensuring that data security is never compromised.

For more information or to sign up for the free trial, visit:
Corporate Cloud Storage TENMA Free Trial

Glossary

- PPAP (Password Protected ZIP): A now-discredited method where files are sent as password-protected ZIPs, which historically was thought secure but is now flagged as highly insecure.
- Shadow IT: The use of unauthorized technologies, such as personal devices or free services, for business purposes, leading to significant security risks and governance issues.

With TENMA, safely send and receive large data files and eliminate PPAP concerns effectively.