#Japan #Tokyo #Kaihi Pay #Kids Corporation #Payment For

Kids Corporation Enhances Efficiency with Kaihi Pay

In a significant move to improve administrative processes, Kids Corporation, a well-known operator of over 300 childcare centers across Japan, has recently integrated the membership management and payment system, 'Kaihi Pay', developed by Payment For. This implementation marks a substantial step in modernizing operational workflows within the organization.

Background of Implementation

Kids Corporation stands out for its commitment to nurturing children’s inner qualities and emotions, as emphasized in their philosophy of 'child-centered care'. Recognizing the importance of creating a conducive work environment for caregivers, the organization has also been active in striving for improved labor conditions and operational efficiencies.

Traditionally, the collection of fees at childcare centers relied heavily on cash transactions—which presented significant challenges for parents, staff, and the headquarters alike. Parents often faced inconveniences related to cash handling, such as the need to prepare cash on time and issues related to lost invoices. For the staff at the centers, significant hours were consumed in handling cash collection, preparing collection bags, and making bank deposits, which detracted from their core childcare responsibilities. Additionally, the headquarters faced a cumbersome operation of reconciling over 100 bank accounts at the start of each month, a process fraught with complexities and the potential for monetary disputes associated with cash management.

Against this backdrop, the need for a more efficient cash collection system that alleviates the burden on all parties prompted Kids Corporation to adopt the Kaihi Pay system.

Insight from Kids Corporation

According to Takumi Yanagida, Manager of the Finance and Accounting Department at Kids Corporation, “The integration of Kaihi Pay has resulted in a substantial reduction of 70-80% in our billing processes. This efficiency not only improves collection but also allows our caregivers to engage more deeply with the children, thus enhancing the quality of our childcare services.”

Parents have reported greater convenience, noting that they no longer need to prepare cash and can easily verify invoices received via email. This shift has also facilitated smoother communication between staff and parents, eliminating the hassle of cash transactions.

Staff have experienced reduced administrative burdens; with cash handling removed, they can focus more on caregiving tasks, as the management and collection can now be efficiently handled through the dedicated Kaihi Pay platform.

For the headquarters, one of the most significant achievements has been consolidating over 100 distinct bank accounts into a single account. Moreover, parents can now directly register their preferred payment methods using their smartphones, removing the previous cumbersome process involving account transfer requests. The automatic reminder feature for payment delays has also substantially reduced communications between centers and the headquarters.

Future Directions

Building on the time and efficiencies gained through this transformation, Kids Corporation is determined to leverage this newfound capacity to offer the best services in certified childcare and aim for the top position in the contracted childcare sector across various regions in Japan.

About Kids Corporation

Founded: December 1, 1993
Headquarters: 2-8-6 Nishishinbashi, Minato-ku, Tokyo, 10th Floor, Sumitomo Realty and Development Hibiya Building
Website: Kids Corporation

About Kaihi Pay

Service Website: Kaihi Pay
Kaihi Pay is designed for businesses operating membership-based services. It aims to streamline dues collection, automate cumbersome paperwork associated with enrollment procedures, and enhance operational efficiency through cashless and paperless solutions. Since its inception, it has successfully served over 10,000 establishments, including fitness gyms and schools, allowing them to focus on their core business activities.

About Payment For

Company Name: Payment For Co., Ltd.
Location: 2-24-12 Shibuya, Shibuya-ku, Tokyo
CEO: Yuichiro Yamazaki
Established: March 19, 1999
Capital: ¥1.13478 billion
Website: Payment For