#Japan #Tokyo #AI Agent #Epicbase #Otolio

Introduction to Otolio

Otolio is an AI agent service developed by Epicbase Co., Ltd., located in Shinagawa, Tokyo. The service has revolutionized the meeting management process by automating tasks such as minute-taking and now offers a new feature that automatically generates follow-up emails after meetings. This innovation significantly eases the burden of post-meeting communications, which is often a time-consuming aspect of business operations.

How the Email Auto-Generation Feature Works

With Otolio's latest feature, users can expect an email draft ready almost immediately after a meeting concludes. This draft is automatically populated with the key points discussed during the meeting, including expressions of gratitude, essential discussions, and next steps. Here’s an overview of the primary benefits of the automated email functionality:

1. Immediate Draft Completion: As soon as a meeting ends, the email draft mirrors the meeting content, enabling users to finalize and send it quickly. This ensures that important communications are not postponed or forgotten, directly impacting impressions and future actions.

2. Effortless Content Generation: Otolio reduces the workload by eliminating the need to formulate an email from scratch. The service understands the discussion flow during the meeting, translating it naturally into an email format without requiring manual templates or prompts.

3. Streamlined Process: The integration with existing email services means that users can verify and send emails without needing to switch applications or perform cumbersome copy-paste tasks, enhancing productivity.

The Need for Automated Tools

The advancement of AI tools for minute-taking has eased the burden of writing meeting minutes significantly. However, the reality is that preparing for meetings is only a fraction of the overall workload involved. Post-meeting tasks such as drafting thank-you notes, summarizing decisions, and outlining next actions continue to demand considerable effort. This is especially pressing when future meetings are on the horizon, often leading to missed opportunities for communication. Delayed responses not only affect impressions but can also slow down progress in collaborative efforts.

Otolio's introduction of email automation meets the demand for reducing the workload associated with post-meeting communications, aiming to streamline those processes further.

About Otolio

Previously known as Smart Shoki, Otolio has emerged as a comprehensive AI solution that automates various meeting-related tasks, from preparation and minute-taking to follow-ups. Designed for both online and in-person meetings, Otolio caters to a wide range of business needs without requiring elaborate setups, making it highly accessible.

Recently, Otolio has introduced features like custom template settings for different types of meetings, expanding its role in automating overall meeting operations beyond just minute-taking. With over 8,000 companies and various organizations, including the Tokyo Metropolitan Government and Sekisui Chemical Co., currently utilizing the tool, Otolio stands as a leader in the market. It has secured patents aimed at enhancing AI accuracy and was ranked as the top product in the meeting minute-taking tool sector according to a 2025 BOXIL survey.

As businesses increasingly seek efficiency in their operations, Otolio’s latest feature solidifies its position as an indispensable asset for improving workplace productivity. By offering automated follow-up emails, it helps organizations ensure that crucial information is communicated promptly.

Conclusion

Otolio’s automated email drafting feature represents a significant step forward in enhancing communication efficiency for businesses. As it simplifies and speeds up post-meeting tasks, it addresses a common pain point for many professionals, paving the way for smoother collaboration and more effective follow-ups.

For more information about Otolio or to trial the service, visit Otolio’s service site. Additional resources and contact inquiries can be found here.