#Japan #Tokyo #Digital Signage #KI Sign #Japan Maritime Bank

Revolutionizing Meeting Room Management at Japan Maritime Bank with 'KI Sign'

In an age where digital solutions are essential for workplace efficiency, the use of digital signage has become increasingly popular among organizations. One notable case is Japan Maritime Bank, which recently shared its successful implementation of the digital signage software 'KI Sign', developed and sold by Katenas Inc. This integration with Outlook has optimized their meeting room booking and information display process significantly.

The Need for a Streamlined Solution

The introduction of 'KI Sign' came at a pivotal moment for Japan Maritime Bank as they moved to a new office location and sought to modernize their internal communication methods. Previously, the bank relied on Excel to display meeting room availability, which resulted in frequent manual updates whenever there were changes or cancellations in bookings. Not only did this process consume valuable time, but it was also prone to errors, leading to frustration among employees trying to find suitable meeting spaces.

To address these challenges, Japan Maritime Bank adopted KI Sign's Outlook integration feature, enabling automatic updates of meeting room status displayed on the signage directly from Outlook.

Seamless Integration with Existing Processes

What's remarkable about the KI Sign’s integration is that it allows employees to continue using Outlook for all meeting room bookings and changes without requiring any additional adaptations in their workflow. By linking Outlook’s booking information directly with the digital signage, manual data entries or CSV file uploads became redundant. The signage presents real-time availability, reducing the burden of daily information updates.

Moreover, KI Sign provides flexibility in presentation. Organizations can customize font sizes, colors, displayed information, and layouts to suit the location and purpose of the signage, ensuring optimal visibility and usability. This approach facilitates a smooth operation where employees can easily confirm room availability at a glance, maximizing time efficiency.

Testimonials Highlighting the Benefits

Hiruta-san, President of Japan Maritime Bank

According to Hiruta, the integration has notably improved accessibility to meeting room information. He remarked, “While it was possible to check the availability through Outlook, the actual process could be cumbersome at times. Now, with the Outlook integration, we can effortlessly see multiple meeting rooms' availability displayed on our monitors, proving particularly beneficial for impromptu meetings.”

Katenas Inc. Team Leader, Kawai

Kawai from Katenas shared insights into the rationale behind this integration: “We were approached by Japan Maritime Bank for a solution that displays meeting room availability without adding the burden of frequent manual updates. By utilizing the Outlook integration, we ensured an accurate information-sharing system without increasing daily operational tasks. We are committed to further enhancing user-friendly signage solutions tailored to the needs of each business.”

Understanding the Outlook Integration Feature

The KI Sign's Outlook integration is a paid option that allows companies to display meeting and member schedule information managed through Microsoft Outlook on digital signage. Some key features include:

• - API-based retrieval of Outlook calendar information
• - Displaying multiple meeting rooms and schedules in a list format
• - Customizable font sizes, colors, display items, and layout
• - Capability to incorporate internal communications, images, and videos alongside schedule displays

This added functionality not only optimizes the use of meeting rooms but also enriches overall visual communication across the workplace.

About 'KI Sign' Digital Signage Software

KI Sign, developed by Katenas Inc., is a Japanese digital signage software designed for seamless operation post-implementation. It allows users to utilize various formats including images, videos, PDFs, Excel, CSVs, and Outlook data. This versatility means that the system can be tailored to fit individual company requirements, streamlining updates through everyday operations without the need for new learning or training. This ensures easy handover in cases of role changes, maintaining continuity in operations.

With KI Sign, Japan Maritime Bank is leading the way in enhancing workplace efficiency through innovative technology.