#Japan #Tokyo #LegalTech #Legal Data #Forensics

Introduction

In an era marked by the complexities of group corporate structures, Legal Data Co., Ltd. has unveiled a groundbreaking solution for legal defense termed the "Group Legal Defense Model." This model is a strategic integration of EASY Forensics and LegalTech Virtual Data Room (VDR), which aims to modernize the legal landscape in large manufacturing companies and holding firms. This innovative approach recognizes the challenges that arise amid heightened governance and compliance requirements prevalent in contemporary business environments.

Background: Legal Challenges in Group Corporations

Recent trends among large corporations have transformed how legal departments operate due to:

• - Establishment of holding companies
• - Group management practices
• - Increasingly complex supply chains
• - Enhanced governance measures
• - Focus on ESG and internal controls

The implications of these changes have made legal, internal investigations, and crisis management more intricate than ever before. Key legal themes such as anti-monopoly laws, subcontracting regulations, compliance with the Japan Fair Trade Commission, quality issues, information leaks, internal whistleblowing, cyber incidents, and fraudulent accounting have now begun to affect not just individual entities, but entire corporate groups.

Despite the recognized need for a collective approach, many organizations still rely on outdated methods, such as sending emails, transferring USB drives, and engaging in personalized legal consultations, all of which pose substantial risks. Inefficiencies can lead to issues like misdirected communications, secondary leaks, evidence mishandling, version control problems, and vague access rights.

Legal Data emphasizes that the methods employed by group legal functions must be redesigned entirely to address these issues effectively.

The Group Legal Defense Model: A New Paradigm

The Group Legal Defense Model introduces a dual approach by integrating EASY Forensics and LegalTech VDR, creating a cohesive framework tailored specifically for group companies.

1. EASY Forensics

Investigation and Evidence Engine: EASY Forensics functions as a robust investigative tool encompassing:

• - PC investigations
• - Operating log acquisition
• - Data preservation
• - Deleted file analysis
• - USB utilization history examination
• - Unauthorized access investigation

Such tools are essential in acquiring factual information during inquiries related to quality issues, internal misconduct, anti-monopoly investigations, and internal reports, effectively functioning as a "Truth Engine."

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2. LegalTech VDR

Legal and Confidentiality Sharing Infrastructure: LegalTech VDR provides a secure platform for managing and sharing sensitive documents, including:

• - Investigation materials
• - Contracts
• - Evidence documentation
• - Collaboration materials with legal advisors

Key functionalities include access controls, viewing restrictions, audit logs, download regulations, version management, and digital watermarking, which together facilitate a transparent and secure sharing process, thus acting as a "Trust Engine."

Discover LegalTech VDR

Connecting Legal Advisors, Legal Departments, and Group Companies

When issues arise within a corporate group, the first step is evidence preservation through EASY Forensics. This tool allows for the retrieval and conservation of crucial documentation, including emails, USB histories, file manipulations, and deleted logs. Subsequently, a secure environment is established via LegalTech VDR, allowing only relevant parties, such as legal departments, advisors, associated firms, and necessary executives, to safely access the information. Notably, avoiding email communications during this process mitigates risks and ensures controlled, secure investigations and decision-making.

Future Perspectives

Legal Data is committed to further advancing forensic, e-discovery, and legal tech solutions. Their ultimate vision is to create a comprehensive legal defense operating system that bolsters group-wide governance and crisis management.

Conclusion

The Group Legal Defense Model proposes a paradigm shift in corporate legal practices. Legal Data envisions this model as the new standard for corporate law, emphasizing the importance of thorough evidence collection and legal protection without compromise.

About Legal Data Co., Ltd.

• - Company Name: Legal Data Co., Ltd.
• - CEO: Yoshinobu Morita
• - Established: April 2018
• - Headquarters: 5-1-5 Toranomon, Minato-ku, Tokyo
• - Capital: 26 million yen
• - Website: Legal Data

Legal Data was founded to leverage legal tech tools and assist a wide variety of clients, from SMEs to large corporations, while supporting professionals in legal fields with ethical investigations. Their mission is to enhance corporate value and contribute to the development of a robust governance framework.

About AI Data Co., Ltd.

• - Company Name: AI Data Co., Ltd.
• - CEO: Takahito Sasaki
• - Established: April 2015
• - Headquarters: 5-1-5 Toranomon, Minato-ku, Tokyo
• - Capital: 1 billion yen (with additional capital reserves)
• - Website: AI Data

AI Data provides comprehensive data ecosystems aimed at safeguarding and utilizing both corporate and individual data assets, having earned trust from over 10,000 companies and 1 million customers. Through a diverse range of services, AI Data continues to hold a prominent position in data management across various sectors.