Revamping Meeting Dynamics: The Evolution of Mankumi for Board Operations

Revolutionizing Board Meetings with Mankumi

In a bid to redefine how board meetings are conducted for condominium management organizations, Mankumi, a board support system operated by Double Mits, launched a significant redesign centered around the meeting page on March 1, 2026. The revamped system aims to enable board members to finalize essential tasks—deciding, documenting, and delegating—during the meeting itself, rather than after.

Key Phrase: Change the Meeting Format, Not the People

Mankumi's ethos revolves around a powerful mantra: "It’s not the people that need changing, but the meeting format. By making this change, 90% of board operations can be transformed. Complete decision-making, documentation, and delegation during the meeting time, and experience the difference!"

Key Features of the Redesign

- Centralized Meeting Page: The heart of Mankumi's redesign is the meeting page that encapsulates all necessary elements for a successful meeting. This structure allows board members to engage efficiently with agendas, discussions, materials, minutes, and action items all in one fluid process.
- Holistic Workflow: The platform organizes key information and tasks (agendas, consultations, documents, minutes, actions) into a streamlined flow, facilitating seamless transitions between discussion points and decisions.
- Reducing Delegation Issues: Mankumi addresses the challenges faced by self-managed organizations, where support from management companies is often minimal, leading to uneven distribution of workload and lingering post-meeting tasks.

The Challenge: Unfinished Business After Meetings

Post-meeting tasks are notoriously burdensome for board members, especially in self-managed organizations where resources are limited. After meetings, board directors often face the dilemma of creating minutes, organizing decisions, and setting deadlines, leading to an overload of responsibilities that primarily fall on the shoulders of the board chair or select members. This can result in a breakdown of communication, lost decision-making processes, and an overall inefficiency in management.

Design that Completes Tasks During the Meeting

Mankumi is engineered to support board operations not through the efforts of individuals but by redefining the structure of meetings. The meeting page gathers agendas, materials, minutes, and assigned actions to create a complete and efficient decision-making experience within the meeting’s timeframe.

Main Components of the Meeting Page

The newly structured meeting page comprises five key areas:
1. Current Topics: Organizes agendas, points of discussion, and goals for the meeting.
2. Discussion Board: A collaborative space for clarifications, consultations, and aligning viewpoints before and after meetings.
3. Documents: Aggregates all necessary materials categorized by meeting.
4. Minutes: Allows for real-time documentation of decisions, rationale, and discussions during the meeting.
5. Action Items: Facilitates immediate assignment of responsibilities and deadlines arising from the meeting discussions.

Additionally, Mankumi supports tasks like scheduling and generating PDF minutes to ease the burden before and after meetings.

Targeting Self-Managed Organizations First

With a focus on self-managed condominium associations, Mankumi is specifically designed for boards that operate with limited assistance from management companies. These boards often shoulder the bulk of daily operations and decision-making, causing post-meeting tasks to pile up, creating an impediment in workflow. The goal of Mankumi is to rethink meeting structures to establish a sustainable rhythm for board operations.

Insights from the CEO

Atsushi Kashiwagi, CEO of Double Mits, emphasizes, "We want to usher in an era where board operations are supported by systems, not just goodwill and personal effort. The structure of responsibilities should change from post-meeting chaos to a seamless completion of tasks during meetings. Mankumi's design allows for ongoing support of board operations in self-managed environments."

Subscription Plans

Mankumi offers competitive pricing:

- Monthly Plan: 5,940 JPY
- Annual Plan: 59,400 JPY (one-time payment, equivalent to 10 months’ cost)

Future Developments

Looking ahead, Mankumi plans to extend its functionalities to support general meetings, including proposals, materials, and decision-making processes, and is exploring app development for everyday checks and task management.