#Japan #Tokyo #IVRy #AI FAX #Document Handling

IVRy's AI Internet Fax Service Now Officially Launched

IVRy, a renowned provider of interactive voice AI SaaS, is thrilled to announce the official launch of its AI Internet Fax service, known as IVRy AI FAX, commencing on May 26, following its successful beta release in November 2024. This innovative service aims to streamline traditional document communication, offering various features designed to address common inefficiencies in fax operations.

Overview of the IVRy AI FAX Service

The IVRy AI FAX effectively modernizes the way fax communications are handled by enabling fully digital transactions directly through computers and smartphones. By incorporating AI-driven automated transcription capabilities, it eliminates the need for manual data entry, thereby enhancing overall efficiency in fax-related tasks.

According to IVRy, this transformation is the result of feedback obtained from over 150 companies that participated in the beta phase, suggesting various improvements and essential features that could enhance usability. A highlight of the features includes the newly added ability for temporary automatic output to paper, catering to businesses that are cautious about fully transitioning to a paperless environment.

Challenges in Traditional Fax Operations

Despite the advancements in digital communication, the use of fax machines remains prevalent in Japan's corporate landscape. Businesses often face several challenges, including difficulties in verifying documents during remote work, cumbersome paper management, and the need for manual entry of fax content. To tackle these issues, IVRy began offering the beta version of the IVRy AI FAX in late 2024.

In the initial months, the product received overwhelmingly positive feedback for its ease of use and efficiency improvements, leading to rapid adoption among numerous firms. The core features appealed to businesses' needs for location-independent communication, AI-assisted transcription, and a shift towards a paperless workflow.

Key Features of IVRy AI FAX

The IVRy AI FAX comes without any initial setup costs, offers elimination of complex installation requirements, and allows users to keep their existing phone numbers. Previously, businesses needed dedicated fax machines for sending or receiving documents. Now, with IVRy, the digitalization process begins without any disruption to established workflows. There's no longer a need for manual pre-set configuration for document scanning, as these processes are automated.

Furthermore, users can receive faxes on any device—desktop or smartphone—as long as there is an internet connection, allowing multiple people to view fax contents simultaneously from various locations.

All incoming faxes are automatically converted to text using AI, making it simple to copy relevant data directly to digital formats. Businesses no longer need to retype information from faxes, as the time-consuming process of manual transcription can be completely avoided.

Additionally, stored fax data in server systems grants users easy access to past correspondence without the hassle of managing physical documents. Not only does this reduce the need for printing supplies, but it also aligns with sustainable practices for cutting operational costs.

New Feature: Temporary Automatic Output to Paper

Based on user feedback during the beta phase, many companies expressed concerns about transitioning to a fully paperless system. To accommodate this, IVRy has integrated the temporary automatic output to paper feature into the official release. This functionality allows users to set faxes to output to paper temporarily, easing the transition while preserving parts of their traditional workflow.

Pricing and Application Process

• - Initial Cost: Free
• - Monthly Fee: $29.80 (excluding tax)
• - Transmission Fees: $0.15 per page (excluding tax)

For those looking to utilize this feature, interested parties can inquire through the link provided for guidance on the application.

Further references can be found at the IVRy AI FAX page.

Client Endorsements

One significant user of the service is Gelb Japan, represented by Managing Director Yuji Enomoto. Gelb Japan has leveraged IVRy AI FAX since its beta phase to facilitate smoother sharing of drawings and technical documents while promoting remote work. Enomoto highlights:

"Thanks to the AI transcription capabilities, we can easily access and manage fax content digitally, which has been tremendously beneficial. The previous method of having to return to the office to check paper documents is now a thing of the past."

CEO Comments

IVRy’s CEO, Ryoha Okunishi, expressed enthusiasm regarding the rapid growth of AI FAX adoption, stating that more than 150 companies have engaged with the service within a short period. He noted:

"Considering customer concerns about sudden transitions to digital operations, the temporary output function allows a more gradual shift, giving partners a safer entry into the world of digital fax communication."

Conclusion

IVRy continues to push the envelope by integrating AI into everyday business processes, encouraging companies to embrace technology to enhance productivity and efficiency. With IVRy AI FAX now officially available, businesses can expect to see significant improvements in their document handling capabilities, ushering in a new era of communication in the workplace.