Euphoria Unveils New Feature for Efficient Management of External Instructors in Sports Programs

Euphoria Enhances Sgrum with New Features for Sports Program Management

Euphoria, the sports tech company based in Chiyoda, Tokyo, has announced an exciting update to its school and club management application, Sgrum. This new feature aims to simplify the management of external instructors involved in various sports programs, particularly as sports clubs expand their reach into local communities. Known as the Staff Activity Report Function, this tool allows sports organizations to efficiently collect and analyze the activities of their instructors in real time. The information can be directly utilized for calculating remuneration and managing attendance, thereby supporting the operational efficiency of sports organizations that run multiple programs across different locations.

Background: Challenges in Community-based Sports Development

As public middle schools across Japan engage in the community transition of sports activities, the management of external instructors has emerged as a significant challenge. Increasingly, instruction duties that used to be the responsibility of school teachers are now being taken on by external personnel, including community sports clubs, private organizations, university students, and former athletes. This shift presents numerous administrative challenges to the municipalities and sports organizations involved:

1. Difficulty in Tracking Activities: With coaches spread across various schools and facilities, it's challenging to monitor who, when, where, and for how long they are instructing and the content of their sessions in real time.
2. Inconsistent Reporting Methods: The submission of activity reports arrives through various means—paper forms or online submissions—creating a cumbersome aggregation process for the central office.
3. Risk of Manual Errors: The lack of a specialized management system for instructors results in labor-intensive processes, leading to concerns about data entry mistakes and the workload required to consolidate reports from numerous locations.

(External instructors refer to those who provide instruction outside of the school teacher role.)

New Feature: Staff Activity Report

The recently introduced Staff Activity Report functionality is a significant addition to the Sgrum app, which is already widely used by various municipalities and sports clubs for communication and payment processing. With this enhancement, the workflow from activity reporting by instructors to remuneration management at the headquarters has become seamless.

1. Reporting: Quick Updates via the App

Instructors can easily report their activity hours and details through their smartphones with just a few taps in the app. This allows for accurate reporting during spare moments, such as while commuting.

2. Aggregation: Real-Time Approval and Data Export

Administrators can view all incoming reports in a consolidated list, approving or requesting revisions with a single click. The accumulated data can be downloaded in CSV format, ready for integration into payroll systems or for crafting reports for municipal authorities.

3. Flexibility: A Data Hub Linking Existing Systems

The feature is designed to serve as a hub, extracting accurate primary data without automating calculations within Sgrum. This allows for adaptability to various accounting rules specific to different municipalities and organizations, ensuring it can accommodate diverse operational scales and unique guidelines.

Future Prospects

Euphoria aims to alleviate the operational burdens faced by municipalities and sports organizations through this new functionality, enabling instructors to focus on providing quality coaching. Their commitment is to use technology to address challenges in sports environments, ensuring higher safety and quality for children participating in sports.

About Sgrum

Sgrum is a management app used by approximately 2,000 organizations, including sports groups and community sports clubs, as of July 2025. It connects instructors with parents in over 40 professional sports organizations across Japan, incorporating essential services like online payment processing and merchandise sales within a single application.

For more information and inquiries about Sgrum, visit: Sgrum

About Euphoria

Founded in August 2008, Euphoria focuses on resolving sports-related challenges through technology. Their product offerings include ONE TAP SPORTS—a data management system for athlete condition monitoring—and Sgrum—a management app for schools and clubs. The organization also provides services aimed at addressing business challenges for various industries, leveraging its expertise developed in the sports sector.

For more details, visit: Euphoria