PlanBase Achieves Exceptional Grant Acceptance Rate with AI Assistance Tool

PlanBase, a consulting firm based in Shinjuku, Tokyo, recently announced a remarkable achievement: its proprietary AI-assisted application, "AI Grant Consultant," has attained a 94.7% acceptance rate in the third round of the streamlining investment subsidy program, significantly higher than the national average of 66.8%. This impressive outcome is attributed to the integration of generative AI into their grant support services.

Revolutionizing Grant Application Processes

Historically, the preparation of application documents was a labor-intensive process. Consultants at PlanBase would spend countless hours collecting information from clients to create tailored project proposals. However, the introduction of the AI Grant Consultant has transformed this workflow. By inputting key information and financial data into the system, consultants can now automatically generate draft project proposals that adhere to the necessary grant criteria. This has led to a streamlined process where revisions and detailed adjustments can be made in collaboration with clients, significantly improving efficiency.

The reduction in document preparation time has not only allowed for more thorough consultations but has also enhanced the quality of business proposals. As a result, PlanBase has been able to submit a higher volume of polished applications within the limited submission timeline, culminating in the outstanding acceptance rate of 94.7%.

Key Factors Behind the High Acceptance Rate

Several critical factors contributed to PlanBase's high acceptance rate:
1. Structurally Sound Proposal Creation: The AI system can generate proposal outlines that reflect the essential elements required for different grant programs, enhancing the likelihood of approval.
2. Precision Text Generation: Utilizing the input data, the generative AI crafts coherent and persuasive narratives that meet project requirements.
3. Expert Oversight: The entire process benefits from reviews by experienced consultants, ensuring that the generated proposals meet both the standards set by the subsidy programs and high quality overall.

A Reproducible Success

The design of the AI Grant Consultant is not just a one-time success; it is built to apply the same methodologies and processes across various subsidy programs, which is expected to lead to continued high acceptance rates for other applicants as well.

Overview of AI Grant Consultant

In the realm of grant applications, the need for meticulous information management and specialized knowledge is paramount. With the objective of addressing these challenges, PlanBase developed the AI Grant Consultant, which harnesses generative AI to automate the creation of high-quality project proposals tailored to specific grant requirements.

The AI tool features intuitive data input options and includes modification support, allowing users to efficiently finalize their applications. Currently, it supports subsidy programs such as the Streamlining Investment Subsidy (General Type), New Business Expansion Grant, and Manufacturing Subsidy, with plans for future expansions to other major funding options including significant growth investment subsidies and energy-saving grants.

Expert Quality Assurance

PlanBase has enlisted a team of skilled professionals, including small business consultants and administrative scriveners, to oversee the development and quality verification of the AI Grant Consultant. By integrating rigorous quality assessments focused on compliance with grant standards and evaluation criteria, the system guarantees high performance and usability.

Automation Streamlining the Process

The system captures fundamental information during discussions with clients, which is then structured and used to generate draft proposals automatically. With this feature, consultants no longer need to compose from scratch, allowing for efficient crafting of grant-ready documents.

Additionally, the AI generates real-time previews, enabling consultants to provide immediate feedback and revisions to improve the quality of the submitted documents. This enhanced collaboration and speedy adjustments have streamlined the review and approval process significantly.

Integration into Business Processes

The adoption of AI Grant Consultant within PlanBase’s operations has drastically cut down the time required for each application while allowing for simultaneous handling of multiple projects. This flexibility has led to improved scheduling, giving consultants and clients ample opportunity to refine their submissions, ultimately maintaining both high precision and acceptance rates.

Proprietary Technology and Future Applications

The innovative information processing system behind the AI Grant Consultant has been patented. This application facilitates efficient grant management, organizing business data into structured formats that flow into the proposal generation process systematically.

Following the successful development, PlanBase plans to publicly beta-test the platform to gather user feedback and enhance its functionalities, ultimately expanding the AI assistance to other funding applications, such as grants for business loans and tax incentives. Furthermore, by increasing its exposure, PlanBase aims to empower a greater number of small businesses in Japan and strengthen their competitive edge.

About PlanBase

PlanBase is a startup born from the University of Tokyo, specialized in consultancy focused on funding applications and management support for small businesses. To date, it has aided over 1,500 companies in their grant applications, successfully securing over 15 billion yen in funding. The firm's extensive expertise is backed by a dedicated team of professionals ready to tackle a broad spectrum of business challenges.