Transforming Education: Moroyama Town's Innovative Digital Approach to Reduce Teacher Overtime

On March 4, 2026, Moroyama Town in Saitama Prefecture will host an informative online seminar titled "Achieving Zero Overtime for School Staff through School DX." This seminar aims to showcase the integration of digital solutions to streamline communication and facility management in schools, utilizing the popular platform, LINE.

Overview of the Seminar

In the past few years, Moroyama Town has made remarkable strides in digital transformation (DX) by leveraging its official LINE account, launched in 2022. The town's collaboration with the innovative service "GovTech Express" in July 2023 has further enhanced its digital offerings, allowing residents to access over 50 administrative services directly through LINE. These services range from water utility requests and road maintenance reports to public facility reservations and school-related notifications.

As of January 2026, approximately 40% of the town's population of 31,593 have joined the LINE account, establishing a vital digital communication channel for residents. This integration aims to facilitate tasks without the need for physical interaction, which is particularly beneficial during these times of increasing digital reliance.

Focus on Educational Initiatives

The seminar will specifically address educational opportunities afforded by this technological evolution, particularly concerning school facility management and absenteeism reporting. Moroyama Town's initiative to open school facilities for community use, implemented in August 2023, focused on minimizing staff overtime through an online reservation system that eliminates the inefficiencies associated with paper-based processes.

By allowing users to reserve school facilities at any time of day, the town has also reduced the need for monthly booking meetings, leading to a total eradication of overtime hours for involved staff. As of now, 92% of registered user groups are utilizing this online payment system, significantly decreasing the burden of cash handling for the town.

Moreover, efforts have been made to streamline absentee notifications for local kindergartens and schools, enhancing the communication loop between educators and parents. Unlike traditional methods, this new digital approach doesn’t just record absentee notifications but allows for follow-up communications through LINE. This fosters a two-way conversation, enabling the prompt distribution of important updates and reminders directly to parents.

Conclusively, this transformation alleviates the workload of educators, allowing them to dedicate more time to educational activities that truly matter.

Key Speakers and Seminar Details

During the seminar, Moroyama Town officials, including Mr. Kashiwaya from the Planning and Finance Department and Mr. Kaiho from the Lifelong Learning Division, will present insights into the rationale, design, and operational points of these digital initiatives. Additionally, Bot Express's Partner Success Manager, Mr. Takebe, will demonstrate potential educational functionalities that can be implemented through their technology, providing a holistic understanding of the path forward for educational institutions seeking digital transformation.

Who Should Attend

This seminar is particularly beneficial for:

- Education officials looking to digitize administrative tasks and enhance work-life balance for staff.
- Personnel exploring mechanisms to improve parental communication in schools.
- Information policy and DX department members aiming to expand the use of LINE services in a municipal context.

Registration Information

To join the seminar, interested participants can register through the following platforms:

- Web Form Registration
- LINE Official Account
- Email: [email protected] (please provide your municipality name, department, name, and contact information)
- FAX: 050-3852-4529 (include registration form)
- Phone: 050-1791-9464

Conclusion

As Moroyama Town continues to embrace digital innovation, the hope is that this seminar will inspire other municipalities nationwide to adopt similar practices, thus improving community service and enhancing the daily lives of residents. Join us on March 4 for an enlightening session on the future of school administration in the digital age.