#Japan #Security Management #Shinagawa #Keibi Force #Atomic Software

A New Era for Japan’s Security Industry: Keibi Force

The Japanese security industry is facing significant structural challenges, most notably the acute shortage of manpower and a rapidly aging workforce. Despite these issues, the requirement to create and manage legal documents mandated by the security business law cannot be overlooked. Enter Keibi Force, a comprehensive management system provided by Atomic Software Co., Ltd., headquartered in Shinagawa, Tokyo. This innovative solution is designed to tackle these pressing issues by enabling centralized management of essential legal documents, starting from design to storage.

Understanding the Challenges

The security industry is complex, compounded by an array of different types of legal documents that must be created and managed according to strict timelines and retention periods. Many companies still use traditional paper or Excel sheets to handle this information, making it challenging to ensure accuracy amid the busyness of daily operations. Misentries and lapses in updates are common, which can escalate into severe management risks, including possible administrative guidance from the Public Safety Commission or, in worse scenarios, operational suspensions due to document deficiencies.

Moreover, the implications of improper document management extend beyond legal risks; for security companies, ensuring appropriate training and guidance for security personnel is vital. Knowing who received which training is essential for maintaining service quality and compliance, responding to the heightened expectations for transparency in management practices. The ability to display accurate records whenever needed bolsters credibility with client firms.

The Government's Support

Recognizing these challenges, the National Police Agency has set forth a 'Labor-saving Investment Promotion Plan' to improve document management systems in the industry. This plan highlights a concentrated focus on technology integration over four years starting in 2026. By initiating this transformation, the Keibi Force system aims to meet the evolving needs of the industry amid this context of change.

The Transformative Features of Keibi Force

Streamlining Workflows

The introduction of Keibi Force marks a significant shift in how legal documents are managed. The system allows for efficient creation and management of various required documents, eliminating the pain points associated with paper and Excel management. For example, training plans and execution records are automatically linked and reflected in the security personnel roster, significantly reducing the risk of entry errors. All documents are stored centrally within the system, eliminating confusion about document location and allowing management personnel to handle documentation as part of their daily tasks.

Additionally, multiple administrators can access the system simultaneously, facilitating a cohesive management approach throughout the organization.

Ensuring Compliance

With Keibi Force, compliance with security business regulations is more manageable. The system integrates all required documentation into a single platform, helping prevent overdue or overlooked documents. This minimizes the risk of poor documentation leading to administrative penalties. The saved documents can also be easily exported as PDFs, ensuring readily available access during inspections, streamlining compliance efforts.

Overview of Keibi Force

Keibi Force is a centralized system tailored specifically for security businesses conducting Level 1 and Level 2 security operations. It encompasses not only control operations but also back-office functions like invoicing and payroll, as well as business analysis and document management, thus streamlining the workflow for companies across Japan—from Hokkaido to Okinawa. Additionally, it is recognized under the IT Implementation Subsidy 2025 program, granting up to 50% subsidies for system adoption.

For more details, visit our service site: Keibi Force

About Atomic Software Co., Ltd.

Company Name: Atomic Software Co., Ltd.
CEO: Shoichi Hatanaka
Location: 4th Floor, Sumitomo Realty West Gotanda Building, 3-6-21 Nishigotanda, Shinagawa, Tokyo
Established: November 2020
Services: Development and provision of the all-in-one SaaS solution 'medicalforce' for clinics and the centralized management system 'Keibi Force' for security businesses.
Corporate Site: Atomic Software