#Japan #LegalTech #Minato-ku #VDR #EASY Forensics

Introduction

In the ever-evolving landscape of corporate governance and legal compliance, companies face the need to adapt quickly to changing regulations. AI Data Corporation, a company specializing in leveraging corporate data and AI capabilities, is pushing the boundary of legal technology solutions. Its subsidiary, Legal Data Corporation, is set to launch an innovative solution in the field of forensic and e-discovery technology—EASY Forensics paired with LegalTech VDR. This combination promises to enhance legal resilience in the automotive maintenance industry with its "two-pronged legal defense model."

The Challenge

D Group, with over a hundred employees engaged in automotive maintenance, sales, insurance, and automotive bodywork, operates in an industry heavily regulated by the Ministry of Land, Infrastructure, Transport and Tourism. The company's president has long been proactive in strengthening governance within the automotive maintenance sector. However, addressing regulatory compliance without disrupting daily operations is a critical challenge. To visualize these governance efforts, D Group has introduced EASY Forensics as a tool, while also exploring new initiatives like the “two-pronged legal defense model.”

Background: Shifting Legal and Crisis Management Landscape

The legal environment surrounding companies has changed rapidly in recent years, presenting numerous challenges:

• - Antitrust law compliance
• - Whistleblowing systems
• - Quality control issues
• - Data breaches and cyber incidents
• - ESG and governance responses

The increased regulatory scrutiny, particularly on major manufacturing firms, means that effective internal investigations and legal documentation sharing are more crucial than ever. However, many organizations still rely on outdated methods such as email exchanges, USB transfers, and person-to-person file sharing. These practices can lead to issues like:

• - Uncertainty about who accessed certain information
• - Accidental misdirected emails and secondary leaks
• - Loss of evidence and investigation materials
• - Chaos in document versioning and log management

Legal Data aims to tackle these challenges by proposing a new legal defense ideology where “investigation” and “sharing” are viewed as integrated processes, rather than separate entities.

What is the “Two-Pronged Legal Defense”?

The "two-pronged legal defense" integrates EASY Forensics (the sword) and LegalTech VDR (the castle)—an integrated model for corporate legal affairs, internal investigations, and collaboration with legal counsel.

1. EASY Forensics

Investigative Evidence Engine (the Sword)
EASY Forensics acts as a forensic tool tasked with:

• - PC investigations
• - Acquisition of operation logs
• - Data preservation and analysis of deleted files
• - Checking USB usage history
• - Investigating unauthorized access

This tool is used extensively for addressing internal misconduct, data leaks, quality concerns, harassment, and antitrust investigations, providing a practical approach for uncovering the truth.

Learn more about EASY Forensics

2. LegalTech VDR

Legal and Confidential Information Sharing Infrastructure (the Castle)
LegalTech VDR provides a secure platform for sharing and managing sensitive documents, including:

• - Investigation materials
• - Contracts
• - Evidence
• - Collaboration resources with legal advisors

Key functionalities of LegalTech VDR include:

• - Access control
• - Viewing restrictions
• - Audit logs
• - Download management
• - Version control

By implementing these features, LegalTech VDR enables users to share information securely and reliably.

Learn more about LegalTech VDR

Protecting Enterprises with “Sword” and “Castle”

Legal Data is promoting both EASY Forensics and LegalTech VDR not as isolated products but as a unified brand under the concept of “two-pronged legal defense.” EASY Forensics provides immediate, on-the-ground investigative capabilities during crises, while LegalTech VDR serves as a sustainable legal defense infrastructure connecting corporate legal services with outside legal advisors. This synergy supports the enhancement of corporate legal affairs and ensures safe information control.

Future Outlook

Looking ahead, Legal Data is committed to further evolving within the forensic, e-discovery, and legal tech domains, aiming to establish a comprehensive “Legal Defense OS” that bolsters corporate governance, crisis management, and compliance.

Final Thoughts

“Capture evidence, share it securely, and protect it legally.” Legal Data believes that this two-pronged approach will become the new standard for corporate legal affairs and internal investigations.

About Legal Data Corporation

• - Name: Legal Data Corporation
• - CEO: Yoshinobu Morita
• - Founded: April 2018
• - Location: 5-1-5 Toranomon, Minato-ku, Tokyo, Metro City Kamiyacho Building, 4F
• - Capital: 26 million JPY
• - Website: https://www.legaldata.co.jp/

Legal Data Corporation, a subsidiary of AI Data Corporation, specializes in developing and selling legal technology tools while providing personnel dispatch services for the legal tech field. Established in 2018, it aims to support a wide range of corporate clients from SMEs to large-scale enterprises in conducting investigations with peace of mind. The firm is committed to enhancing customers' corporate value through secure management of data and a focus on governance and compliance.

About AI Data Corporation

• - Name: AI Data Corporation
• - CEO: Takahito Sasaki
• - Founded: April 2015
• - Location: 5-1-5 Toranomon, Minato-ku, Tokyo, Metro City Kamiyacho Building, 4F
• - Capital: 1 billion JPY (with 15.25 billion JPY in capital reserve)
• - Website: https://www.aidata.co.jp/

AI Data Corporation has built a solid foundation over 20 years for protecting and utilizing data assets for enterprises and individuals alike. They cater to over 10,000 clients, and have earned significant trust regarding data sharing, backup, recovery, migration, and destruction. AI Data's data ecosystem has achieved remarkable success by winning the BCN Award for sales for 17 consecutive years. They also provide essential forensic investigation and evidence disclosure services, contributing to the legal field's reputation. In the intellectual property sector, AI Data supports IP management and monetization through innovative platforms, reinforcing their commitment to bolstering foundational societal capabilities through data management and intellectual property protection.