#Japan #Generative AI #Tokyo #Document Management #Hitachi Solutions

Transforming Document Management with Generative AI

Hitachi Solutions, headquartered in Shinagawa, Tokyo, is set to revolutionize how companies manage their intellectual assets through the launch of its enhanced document management system, the "Katsubun Contents Lifecycle Manager." This innovative solution incorporates generative AI capabilities, aiming to significantly reduce manual processes in document management and boost the utilization of corporate knowledgebases.

Starting November 21, the new "Generative AI Linked Attribute Extraction Option" will enable automated information extraction from various documents such as reports and manuals. This move addresses the longstanding need for streamlined document management, particularly in industries facing labor shortages and challenges in skill transfer.

Key Features of the New Document Management System

The introduction of the Generative AI Linked Attribute Extraction Option is marked by three pivotal features:

1. Simplified Extraction Process: Traditional AI-OCR methods required cumbersome pre-settings and manual entries for automatic data extraction. The new system eliminates these complexities by enabling generative AI to analyze document content and extract necessary management attributes automatically. This means that users will only need to verify the accuracy of the extracted information, significantly easing the burden of document management tasks that often involve extensive manual labor.

2. Intelligent Information Creation: The generative AI can not only classify documents but also create management attributes based on the content. For instance, in customer feedback surveys, predefined parameters can help the AI generate insights such as customer evaluations and requests. This feature enhances the usability of stored documents, facilitating better decision-making and knowledge application.

3. Improved Management Efficiency: The options enabled by generative AI allow for more efficient knowledge management. For example, customer survey feedback can be quickly assessed from a summary view without needing to open each file, enhancing the accessibility of knowledge and contributing to improved business processes and decision quality.

Expanding Possibilities for Document Utilization

The "Katsubun Contents Lifecycle Manager" is not just limited to document management; it is integrated with the "Katsubun Internal Search Infrastructure" which may leverage RAG (Retrieval-Augmented Generation) technologies. This integration allows for a dynamic interaction with stored documents, expediting information retrieval and supporting the effective use of accumulated business data.

Addressing Modern Challenges in Document Management

As Japan grapples with an aging population and shrinking workforce, the demand for efficient document management systems has never been greater. Businesses require not only tools for storage and retrieval but also innovative solutions to maximize the utility of existing documentation. By incorporating generative AI, companies can enhance productivity and operational efficiency, overcoming challenges related to labor shortages and skill transfers.

Hitachi Solutions' enhanced capabilities in managing lifecycle documents align with global trends toward improving digital transformation. This initiative champions the creation of accessible knowledge repositories that support sustainable business innovation.

About Hitachi Solutions

Hitachi Solutions is committed to leveraging cutting-edge digital technologies to provide various solutions aimed at driving digital transformation for its clients. The company's approach fosters collaborations across regional bases in Europe, North America, Southeast Asia, and India to address complex challenges in both society and business. By focusing on creating a safe, comfortable, and sustainable society, Hitachi Solutions aims to contribute to global betterment.

To learn more about the "Katsubun Contents Lifecycle Manager" and how it can transform document management in your organization, visit Hitachi Solutions.