#Japan #Tokyo #case management #Legal AI #AILEX

AILEX Introduces Innovative Features for Legal Professionals

In February 2026, AILEX LLC, headquartered in Shibuya, Tokyo, announced significant updates to its AI-integrated cloud SaaS designed for law firms. These new features include a comprehensive case management system covering various legal categories and the AI Draft for bankruptcy filing, aiming to reduce preparation time by up to 70%. This update not only enhances efficiency but is also optimized for mobile devices, making it easier for lawyers to work on the go.

Background of the Update

According to the Japan Federation of Bar Associations, small firms with one to five lawyers account for around 94% of the 18,470 law firms in Japan. With this in mind, AILEX has been providing tailored solutions like AI legal consultation chats and document generation to assist these small firms in optimizing their workflow. However, feedback from lawyers led to the identification of two main challenges. The first concern was the inability to manage non-litigation cases effectively, as litigation only constitutes about 20-30% of legal activities, with negotiations and corporate legal work making up 70%. The second issue was the excessive amount of time—over 10 hours—spent organizing paperwork for bankruptcy filings, which often requires the creation of more than ten different documents.

New Feature 1: Enhanced Case Management

AILEX has re-evaluated its previous framework, which was solely designed for litigation, and has now expanded it to cover 13 essential categories, including negotiation, contracts, corporate law, inheritance, and family law. The user-friendly interface dynamically adjusts the form fields based on the selected category, allowing lawyers to input only the necessary information. For example, for litigation, lawyers will only provide case numbers, courts, plaintiffs, and defendants, while the minimum required fields remain three: case name, client, and notes.

In terms of phase management, AILEX allows for different workflows tailored to each category. For litigation, the phases might include consultation, engagement, filing, document exchange, and trial, while negotiations follow a different path encompassing consultation, engagement, notification, negotiation, agreement, execution verification, and completion. Furthermore, in the case of negotiation breakdowns, the system can automatically close the original file and establish a new litigation case, thereby streamlining the transition between negotiation and litigation.

New Feature 2: AI Draft for Bankruptcy Filing

The AI Draft feature promises to significantly shorten preparation times for bankruptcy and personal rehabilitation filings by 50-70%. When a case falls under the category of debt relief, the “Filing Preparation” tab appears automatically, allowing lawyers to complete their tasks efficiently in just six screens.

The AI automatically sorts uploaded documents like bank statements and pay slips into 16 categories within approximately 60 seconds. It extracts necessary information such as creditor names, balances, interest rates, and other data into an organized format while automatically checking for inconsistencies and duplications. Users can generate six types of documents—such as the bankruptcy petition and financial statements— in accordance with the Tokyo District Court's format, complete with links to supporting materials and credibility ratings for each data point.

Enhanced Monitoring and Compliance

To address the potential challenges posed by team members mistakenly deleting documents or case information, AILEX has introduced a log viewer and trash function that allows users to manage their operation logs. This feature facilitates the tracking of all actions related to case management, highlighting who performed each action, reinforcing internal controls within law offices. Additionally, deleted cases and documents are preserved for 30 days, enabling easy recovery of mistakenly discarded information.

Security and compliance have also been prioritized, with AILEX incorporating automated personal information masking and creating a dedicated Security White Paper. This document outlines AILEX's capabilities and establishes a sole voice of accountability regarding the use of AI within the confines of legal procedures. It provides law firms the necessary documentation to ensure compliance with the legal obligations under the Japanese Bar Association's provisions.

The Future of AILEX

As AILEX evolves, it aims to solidify its role as an AI legal OS—integrating functionalities across various legal practices while promoting seamless workflows and reducing fragmentation. The recent enhancements reflect AILEX's commitment to supporting legal professionals by providing robust tools tailored to their specific needs, ultimately helping them do more in less time while ensuring compliance and security.

In summary, AILEX’s latest feature set seeks to not only streamline essential legal practices but also address concerns surrounding transparency and accountability in the law industry, thus paving the way for a more efficient and reliable legal environment. Legal professionals are encouraged to explore AILEX and experience the future of legal tech.