#Japan #Shinjuku #Hammock #Hot Profile #AI File Management

Introduction

In the fast-paced world of sales, managing a plethora of documents can be cumbersome for busy sales professionals. Hammock Corporation has recognized this ongoing challenge and has announced an innovative solution to streamline document management. From late June 2025, the company will introduce an AI-driven file management feature in their cloud-based business card management and sales support tool, Hot Profile. This new functionality aims to enhance the quality and speed of sales processes by resolving common issues related to document organization and retrieval.

Background of the Feature

Sales activities often involve accumulating valuable information such as past proposals and sales materials that contribute to decision-making. However, amidst the daily hustle and bustle, sales reps often push file management to the backburner, leading to significant knowledge being retained on personal devices or buried in disorganized folders. This situation prevents efficient knowledge sharing within organizations. Hammock has identified that the root of this challenge lies in the tedious nature of file organization and the inefficiencies involved in locating necessary information.

The upcoming AI File Management feature will address these long-standing barriers in the sales field, enabling automated content analysis and classification of files. It will allow sales materials to be organized by individual clients, facilitating easy access to both past materials and relevant information—ultimately stimulating knowledge sharing and enhancing proposal quality and speed.

Three Key Benefits of AI File Management

1. Streamlined Uploading and Automated Classification

With AI's ability to analyze file contents, sales documents, whether proposals or contracts, can be automatically categorized with relevant customer names. This feature eliminates the hassle of manual organization—sales professionals only need to upload their documents to the Hot Profile system. As a result, it minimizes the personal dependency on sales materials, fostering an environment where knowledge is naturally accumulated and shared within the organization.

2. Centralized Information Management

All files will be gathered per client, making it straightforward to review past proposals and contracts. The frustration of searching for documents will cease, and preparations for handovers or repeats of proposals can be executed smoothly. Additionally, the integrated AI search function allows immediate responses to queries like, “What are the contract terms?” or “What are the suggested improvements for this proposal?” thus substantially boosting the productivity and proposal capabilities of the sales workforce.

3. AI Summarization to Optimize Knowledge Utilization

AI will automatically summarize file contents, enabling sales professionals to grasp essential information without opening each file. This feature significantly reduces the time spent reviewing numerous documents, thus cutting down on the operational hours typically wasted on searching and reading—encouraging quick access to needed knowledge and smoother sharing processes.

Future Developments

The rollout of the AI File Management feature is poised to bolster the accumulation of knowledge within sales environments, acting as a foundational support for the growth of sales organizations. Going forward, Hammock plans to merge accumulated resources with AI to enhance the decision-making capabilities and proposal strength of individual sales professionals. This approach aims to facilitate a reproducible sales process that does not rely on personal experiences or instincts while continuously driving sustainable performance within sales teams.

About Hot Profile

Hot Profile is a robust tool designed for business card management and sales support, aimed at empowering sales teams to enhance revenue streams effectively. The tool consolidates essential sales processes—ranging from lead generation to data management—into a single platform, ensuring that both frontline sales and management have access to vital information that promotes productivity and revenue growth.

About Hammock Corporation

Hammock is a leading software manufacturer for corporate clients, dedicated to providing new experiences that empower individuals through technology. With a vision to solve client challenges through innovative IT solutions, Hammock focuses on delivering unique functionalities that are high-quality, speedy, and fairly priced. The company is headquartered in Shinjuku, Tokyo, and has been operational since April 1, 1994. For more information on their offerings, visit Hammock.